Remote-Ready Project Coordinator & Admin

Catering; Nottingham; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

Flexible and remote working options

Competitive salary with regular salary

Company pension scheme

Health cash plan

Professional development opportunities

Family-friendly policies

Additional volunteering leave

Cycle to Work scheme and season ticket

On-site parking

Job summary

Catering in Nottingham is seeking a professional Project Coordinator to support project teams with day-to-day admin, records management and financial tracking.

You will coordinate meetings, travel and documentation, manage project deadlines and liaise with stakeholders. The role is permanent with flexible/remote working options and a pension, health plan and ongoing development opportunities.

Qualifications

• Experience in a project coordination or office-based role.
• GCSE English and Maths (grade C/4 or above).
• Strong organisational skills with deadline-driven work ethic.
• Attention to detail with financial documents and project records.
• Proficiency in Excel, Word and Outlook.

Responsibilities

• Provide day-to-day administrative support to project teams and senior members of the business.
• Assist with project administration, including setting up new projects, maintaining records and ensuring information is kept accurate and up to date.
• Support project-related financial processes, including purchase orders, invoicing, financial tracking and monitoring project expenditure.
• Assist with the reconciliation and processing of invoices, ensuring relevant records and documentation are maintained.
• Monitor project actions, deadlines and deliverables, following up with relevant individuals where necessary to ensure activities remain on track.
• Support the coordination of approvals and submissions, working with internal colleagues and external contacts to ensure requirements are met within agreed timescales.
• Maintain accurate project documentation and assist with document control, including registers, filing systems and electronic document management.
• Coordinate meetings, site visits and other project-related activities, ensuring the necessary arrangements and documentation are in place.
• Provide diary and meeting coordination support to senior colleagues where required.
• Assist with travel and accommodation arrangements and other general office administration.

Skills

Project coordination

Organisational skills

Attention to detail

Microsoft Office (Excel, Word, Outlook

Communication skills

Education

GCSE English and Maths

Tools

Microsoft Office

Job description

Catering in Nottingham is seeking a professional Project Coordinator to support project teams with day-to-day admin, records management and financial tracking.

You will coordinate meetings, travel and documentation, manage project deadlines and liaise with stakeholders. The role is permanent with flexible/remote working options and a pension, health plan and ongoing development opportunities.