Administrative Coordinator for Catering Projects

Simple Recruitment Services Ltd; Shirebrook; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Company pension

Free parking

On-site parking

Job summary

Simple Recruitment Services Ltd is seeking a highly organised Administrative Assistant to support our management, sales and project teams at the Shirebrook office. You will handle quotations, orders, invoices and documentation, and liaise with customers and suppliers to keep projects on track.

The role is full-time with typical Monday–Friday hours and on-site parking. Proficiency in Microsoft Excel and Office, strong attention to detail and a proactive attitude are essential for success in this

Qualifications

• Strong organisational skills and attention to detail.
• Confident communicator with customers, suppliers and colleagues.
• Ability to prioritise and manage multiple tasks.
• Proactive, reliable and able to work independently.
• Comfortable in a busy, deadline-driven environment.
• Professional and approachable with a positive attitude.
• Proficient in Microsoft Office, especially Outlook, Word and Excel.
• Clear written and verbal communication.
• Willing to learn about products and industry.

Responsibilities

• Provide general administrative support to the management, sales and project teams.
• Respond to telephone calls, emails and customer enquiries in a professional and timely manner.
• Prepare and maintain quotations, orders, invoices, delivery notes and other documentation.
• Process customer and supplier orders accurately and efficiently.
• Liaise with suppliers regarding product availability, pricing, lead times and deliveries.
• Assist with scheduling deliveries, installations and site visits.
• Maintain accurate customer, supplier and project records.
• Update internal systems and spreadsheets with relevant project and order information.
• Assist with coordinating commercial catering equipment projects from order through to installation.
• Prepare documentation for site installations and ensure relevant information is available to engineers and installation teams.
• Monitor order progress and communicate updates to customers and internal teams.
• Assist with purchase orders, supplier invoices and basic financial administration.
• Maintain organised electronic and paper filing systems.
• Support the team with project documentation, reports and general correspondence.
• Help ensure deadlines are met and outstanding actions are followed up.
• Carry out other administrative duties as required to support the smooth running of the business.

Skills

Microsoft Excel

Microsoft Office

Organisational skills

Administrative experience

Attention to detail

Communication skills

Time management

Problem solving

Tools

Outlook

Word

Job description

Simple Recruitment Services Ltd is seeking a highly organised Administrative Assistant to support our management, sales and project teams at the Shirebrook office. You will handle quotations, orders, invoices and documentation, and liaise with customers and suppliers to keep projects on track.

The role is full-time with typical Monday–Friday hours and on-site parking. Proficiency in Microsoft Excel and Office, strong attention to detail and a proactive attitude are essential for success in this