Project Co-Ordinator

Brandon James Ltd; Nottingham; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Pension

Health cash plan

Professional membership support

Training and mentoring

Seasonal social events

Job summary

Brandon James Ltd. is seeking a proactive Project Co-Ordinator in Nottingham to provide essential administrative, financial and operational support to project teams and directors. The role includes setting up new projects, managing purchase orders, and maintaining project documentation and drawings.

You will coordinate meetings, site visits and diary management while supporting invoicing and subcontractor payments. Active UK SC Clearance or the ability to obtain is required for project delivery.

Qualifications

• Experience in project administration, coordination or construction consultancy.
• Strong organisational skills and exceptional attention to detail.
• Proven ability to manage multiple tasks and deadlines.
• Experience with project financial administration, invoicing or PO processing.
• Knowledge of document control or project management systems.
• Proficient in MS Office (Excel, Word, Outlook).
• GCSE English and Maths at grade C/4 or above.

Responsibilities

• Set up new projects and maintain project documentation and drawings.
• Raise purchase orders and track project financials and invoicing.
• Maintain project projections and manage subcontractor invoices.
• Coordinate RFIs, Early Warnings and client approvals.
• Organise site visits, meetings and diary management.
• Ensure effective document control and records management.

Skills

Project administration

Organisational skills

Attention to detail

Communication skills

Education

GCSE English/Maths

Tools

MS Excel

MS Word

MS Outlook

Job description

Project Co-Ordinator

The Company

A well-established multi-disciplinary property and construction consultancy is seeking a Project Co-Ordinator to join their Nottingham office. The consultancy provides design and technical services across sectors including commercial, education, defence and residential projects.

With a strong UK presence, flexible working opportunities and a supportive culture, this is an excellent opportunity for a Project Co-Ordinator looking to develop their career within the property and construction industry.

The Project Coordinator's Role

The successful Project Co-Ordinator will provide administrative, financial and operational support to Directors, Design Managers, Office Managers and wider project teams.

Responsibilities will include setting up new projects, raising purchase orders, maintaining project projections, supporting invoicing and reconciling subcontractor invoices. The Project Co-Ordinator will also maintain project documentation, drawing registers and document management systems.

Further duties will include tracking Requests for Information, Early Warning registers and project deliverables, coordinating statutory and client approvals, and following up outstanding actions. You will organise site visits, prepare supporting documentation, coordinate meetings and provide diary management alongside general project administration.

Due to the nature of the projects undertaken, applicants will require active UK SC Clearance or the ability to obtain UK SC Clearance.

The Project Co-Ordinator

The successful Project Co-Ordinator will ideally have:

• Previous project administration, project coordination or construction consultancy experience


• Strong organisational skills and excellent attention to detail


• Experience with project financial administration, invoicing or purchase orders


• Knowledge of document control or project management systems


• Good Microsoft Excel, Word and Outlook skills


• Confident written and verbal communication skills


• GCSE Grade C/4 or above in English and Maths


• A relevant administration, business, construction or project management qualification would be advantageous

In Return?

The successful Project Co-Ordinator will receive a competitive salary alongside flexible and remote working opportunities, 25 days' holiday plus bank holidays, pension, health cash plan, professional membership support, training and mentoring, seasonal social events and additional employee benefits.