Project Coordinator

Time Appointments; Nottingham; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days’ annual leave

Flexible and remote working

Competitive salary reviews

Company pension

Professional development

Health cash plan

Volunteering leave

Cycle to Work

On-site parking

Job summary

Time Appointments in Nottingham is seeking a project coordinator to support technical teams with day-to-day admin, project setup, records accuracy and financial tracking.

You will coordinate meetings, manage documentation, assist with travel arrangements, and ensure deadlines are met, with flexible and remote working options and a clear path for development.

Qualifications

• Experience in a project coordination or similar administrative role.
• GCSE passes in English and Maths at Grade C/4 or above.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail when handling financial information and project records.
• Proficiency in Microsoft Office tools (Excel, Word, Outlook).

Responsibilities

• Provide day-to-day administrative support to project teams and senior members.
• Assist with project administration, including setting up new projects and maintaining records.
• Support project-related financial processes, including PO creation, invoicing, and tracking expenditures.
• Assist with invoice processing and documentation.
• Monitor project actions, deadlines and deliverables, following up with stakeholders.
• Coordinate approvals and submissions with internal and external contacts.
• Maintain project documentation and document control systems.
• Coordinate meetings, site visits and other project activities.
• Provide diary and meeting coordination support to senior colleagues.
• Assist with travel and accommodation arrangements and general office administration.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritisation

Education

GCSE English & Maths (grades C/4+)

Tools

Microsoft Office

Excel

Outlook

Job description

A highly reputable company based in Nottingham is currently seeking to recruit a professional and commercially aware Project Coordinator to strengthen their Technical teams. This is a fantastic opportunity for an ambitious individual looking to make a substantial impact and grow alongside a thriving company.

Key Duties & Responsibilities

• Provide day-to-day administrative support to project teams and senior members of the business.
• Assist with project administration, including setting up new projects, maintaining records and ensuring information is kept accurate and up to date.
• Support project-related financial processes, including purchase orders, invoicing, financial tracking and monitoring project expenditure.
• Assist with the reconciliation and processing of invoices, ensuring relevant records and documentation are maintained.
• Monitor project actions, deadlines and deliverables, following up with relevant individuals where necessary to ensure activities remain on track.
• Support the coordination of approvals and submissions, working with internal colleagues and external contacts to ensure requirements are met within agreed timescales.
• Maintain accurate project documentation and assist with document control, including registers, filing systems and electronic document management.
• Coordinate meetings, site visits and other project-related activities, ensuring the necessary arrangements and documentation are in place.
• Provide diary and meeting coordination support to senior colleagues where required.
• Assist with travel and accommodation arrangements and other general office administration.

Skills, Experience & Qualifications Required

• Previous experience within a project coordination or similar administrative office-based role.
• GCSE passes (or equivalent) in English and Maths at Grade C/4 or above.
• Strong organisational skills, with the ability to manage competing priorities and work to deadlines.
• Excellent attention to detail, particularly when working with financial information, documentation and project records.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Confident communication skills, with the ability to work effectively with colleagues, clients and external stakeholders.

Benefits (Subject to Eligibility)

• 25 days’ annual leave plus bank holidays, with additional long-service recognition and a festive office shutdown.
• Flexible and remote working opportunities
• Competitive salary, with regular reviews and benchmarking
• Company pension scheme and health cash plan.
• Professional development opportunities
• Family-friendly policies and dedicated health and mental wellbeing programmes.
• Additional paid volunteering leave, with up to two days available.
• Cycle to Work Scheme and season ticket loan, where applicable.
• Death in service benefit.
• On-site parking