Remote Office Document Distribution Specialist

HRS Talent Solutions; Southampton; Remote; GBP 42,000 - 44,000; Full time

Job summary

HRS Talent Solutions is seeking an Office Administration Coordinator for document distribution. This online role moves approved materials between digital folders, confirms instructions, and notifies recipients about access. You will ensure the correct version is distributed and keep a simple audit trail.

The position is remote, can be full-time or part-time, and pays £30.25–£32.25 per hour. You will work with colleagues to manage incoming updates, maintain naming conventions, and draft brief

Qualifications

• Experience in office administration or document management.
• Ability to follow distribution instructions and track files.
• Strong written communication for notices and updates.

Responsibilities

• Check sender instructions and distribution requirements before sending.
• Save approved files in the correct online location using the team naming convention.
• Notify recipients with access details and confirm document version.
• Maintain a simple audit trail of what was sent, when, and to whom.
• Draft brief notices describing what was shared and where it can be found.

Skills

Office administration

Document distribution

Customer service

Digital filing

Written updates

Attention to detail

Job description

HRS Talent Solutions is seeking an Office Administration Coordinator for document distribution. This online role moves approved materials between digital folders, confirms instructions, and notifies recipients about access. You will ensure the correct version is distributed and keep a simple audit trail.

The position is remote, can be full-time or part-time, and pays £30.25–£32.25 per hour. You will work with colleagues to manage incoming updates, maintain naming conventions, and draft brief