Remote Fleet Administrator & Data Coordinator

Adler & Allan; Greater London; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Adler & Allan is seeking an administrator to support our busy fleet department. The role involves data entry, Fleetwave management for vehicle compliance, and monthly reporting from a homebased location with occasional visits to the Rainham office.

You will handle invoices, email and phone queries, and oversee fleet accounts, including GPS/telemetry-related tasks and compliance checks. Strong MS Office and independent working skills are essential.

Qualifications

• Excellent administration skills.
• Busy fleet office environment experience is advantageous.
• Excellent written and verbal communication.
• Report writing with Microsoft applications.
• Excel knowledge: Pivot Tables and VLOOKUP.
• Data monitoring and analytical skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide full administrative support to the fleet department.
• Data entry of fleet documents onto Fleetwave database.
• Manage Fleetwave database for vehicle compliance.
• Assist with monthly report preparation.
• File paperwork and forward invoices to head office promptly.
• Handle ad hoc email and phone queries.
• Monitor vehicle hire/lease accounts.
• Oversee tracking system management and online VAT tasks.
• Book MOT/ADR and process driving licence checks.
• Order fuel cards and manage related accounts.
• Administer fleet accounts including Bridgestone Tyre and Dart Charge.
• Process PCNs and RTC claims.
• Arrange hire vehicles and manage related accounts.
• Maintain MID administration and fleet-related accounts.
• Support audits and meetings with external agencies.
• Maintain company operators licenses.

Skills

Administration

Fleet office exp

Communication

Report writing

Excel Pivot

VLOOKUP

Data monitoring

Independent worker

Tools

Fleetwave

Job description

Adler & Allan is seeking an administrator to support our busy fleet department. The role involves data entry, Fleetwave management for vehicle compliance, and monthly reporting from a homebased location with occasional visits to the Rainham office.

You will handle invoices, email and phone queries, and oversee fleet accounts, including GPS/telemetry-related tasks and compliance checks. Strong MS Office and independent working skills are essential.