Group Fleet Administrator

Adler & Allan; Greater London; Hybride; GBP 22 000 - 28 000; Plein temps

Résumé du poste

Adler & Allan is seeking an administrator to support our busy fleet department. The role involves data entry, Fleetwave management for vehicle compliance, and monthly reporting from a homebased location with occasional visits to the Rainham office.

You will handle invoices, email and phone queries, and oversee fleet accounts, including GPS/telemetry-related tasks and compliance checks. Strong MS Office and independent working skills are essential.

Qualifications

• Excellent administration skills.
• Busy fleet office environment experience is advantageous.
• Excellent written and verbal communication.
• Report writing with Microsoft applications.
• Excel knowledge: Pivot Tables and VLOOKUP.
• Data monitoring and analytical skills.
• Ability to work independently with minimal supervision.

Responsabilités

• Provide full administrative support to the fleet department.
• Data entry of fleet documents onto Fleetwave database.
• Manage Fleetwave database for vehicle compliance.
• Assist with monthly report preparation.
• File paperwork and forward invoices to head office promptly.
• Handle ad hoc email and phone queries.
• Monitor vehicle hire/lease accounts.
• Oversee tracking system management and online VAT tasks.
• Book MOT/ADR and process driving licence checks.
• Order fuel cards and manage related accounts.
• Administer fleet accounts including Bridgestone Tyre and Dart Charge.
• Process PCNs and RTC claims.
• Arrange hire vehicles and manage related accounts.
• Maintain MID administration and fleet-related accounts.
• Support audits and meetings with external agencies.
• Maintain company operators licenses.

Connaissances

Administration

Fleet office exp

Communication

Report writing

Excel Pivot

VLOOKUP

Data monitoring

Independent worker

Outils

Fleetwave

Description du poste

Company Description

Job purpose

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.

Hours of work

Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required.

The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities

To provide the fleet department with full administrative support including but not limited to-

• Data entry of fleet documentation onto Fleetwave vehicle database
• Administration of Fleetwave database to ensure vehicle compliance
• Assist with formulation of monthly reports
• Filing paperwork and forwarding invoices to head office in a timely manner
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts
• Tracking system management
• Online vehicle taxation
• MOT/ADR bookings
• Processing driving Licence checks and maintaining company account
• Ordering fuel cards and maintaining account
• Management of Bridgestone Tyre account
• PCN/NIP Processing
• RTC claim management
• Booking of hire vehicle and administering account
• Administration of MID
• Administration of fleet related accounts EG Dart Charge & London Congestion Charge
• Assist with relevant customer audits / meetings with outside agencies.
• Maintenance of company operators licences
• Any other administrative duties that may be required on an ad-hoc basis.

Health and safety

It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.

Qualifications

Knowledge & experience

• Excellent administration skills.
• Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.
• Excellent communication skills; written and verbal.
• Report writing skills, using Microsoft applications.
• Excel knowledge Pivot Tables and V lookup
• Data monitoring and analytical skills.
• Proven ability to operate independently with minimum supervision.

Additional Information

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin. If you require any support with your application, whatever the circumstance, please let us know.