Group Fleet Administrator

Adler & Allan; Greater London; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

Adler & Allan seeks a dedicated administrator to support the busy fleet department. You will collect, collate and record fleet documents and invoices, with duties spanning data entry in Fleetwave, reporting and account administration.

Role is homebased with occasional attendance at the Rainham office; you may work outside contractual hours to ensure tasks are completed to a high standard. Prior fleet admin experience preferred.

Qualifications

• Experience in a busy fleet office or similar admin environment.
• Strong written and verbal communication skills.
• Proficient in MS Office, especially Excel.
• Ability to work with minimal supervision.

Responsibilities

• Data entry of fleet documents onto Fleetwave database.
• Administer Fleetwave to ensure vehicle compliance.
• Assist with monthly reports.
• File paperwork and forward invoices to head office.
• Handle ad hoc email and phone queries.
• Monitor vehicle hire/lease accounts.
• Process driving licence checks and maintain accounts.
• Order fuel cards and maintain accounts.
• Manage Bridgestone Tyre account.
• Book hire vehicles and administer accounts.
• Administer MID, Dart Charge and London Congestion Charge.
• Assist with audits/meetings with outside agencies.
• Maintain operator licences and other ad-hoc duties.

Skills

Data entry

Administration

Reporting

Excel (PivotTables)

Communication

Independent work

Education

Tools

Fleetwave

MID

Job description

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.

Hours of work

Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required.

The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities

• Data entry of fleet documentation onto Fleetwave vehicle database
• Administration of Fleetwave database to ensure vehicle compliance
• Assist with formulation of monthly reports
• Filing paperwork and forwarding invoices to head office in a timely manner
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts
• Online vehicle taxation
• Processing driving Licence checks and maintaining company account
• Ordering fuel cards and maintaining account
• Management of Bridgestone Tyre account
• Booking of hire vehicle and administering account
• Administration of MID
• Administration of fleet related accounts EG Dart Charge & London Congestion Charge
• Assist with relevant customer audits / meetings with outside agencies.
• Maintenance of company operators licences
• Any other administrative duties that may be required on an ad-hoc basis.

Health and safety

It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.

Qualifications

Knowledge & experience

• Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.
• Excellent communication skills; written and verbal.
• Report writing skills, using Microsoft applications.
• Excel knowledge Pivot Tables and V lookup
• Data monitoring and analytical skills.
• Proven ability to operate independently with minimum supervision.

Additional Information

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.