Remedial Quotation Specialist

Hall & Kay; Ascot; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday

Pension scheme

Life Assurance

Health care scheme

Job summary

Hall & Kay is seeking a dedicated Quotations Coordinator to manage RFQs for remedial, repair, and maintenance works. You will coordinate with suppliers to obtain competitive quotes, review submissions for accuracy and compliance, and ensure timelines and scope align with client requirements.

Based in Ascot on-site, the role requires strong attention to detail, Excel proficiency, and the ability to handle multiple quotes simultaneously while communicating clearly with clients and suppliers.

Qualifications

• Experience in property management, facilities management, or construction administration.
• Understanding of building maintenance, repairs, and remedial works.
• Proficient in Excel for quote comparisons.
• Excellent written and verbal communication skills.
• Ability to manage multiple quotes simultaneously and meet deadlines.

Responsibilities

• Process RFQs for remedial works, repairs, and maintenance across building portfolios.
• Coordinate with approved suppliers and service providers to obtain competitive quotes.
• Review and analyse quotes for accuracy, completeness, and compliance with specifications.
• Ensure quotes include appropriate scope of works, materials, labour costs, and timelines.
• Review building defect reports, condition assessments, and maintenance logs to determine required works.
• Interpret technical specifications and translate them into clear scope requirements for customers.
• Verify that quoted works align with identified defects and compliance requirements.
• Assess reasonableness of pricing against market rates and historical data.
• Communicate with suppliers and clients to clarify scope, answer questions, and negotiate pricing.
• Present quote comparisons and recommendations to clients and decision-makers.
• Maintain regular updates on quote status and any issues affecting timelines.
• Maintain accurate records of all quotes, correspondence, and approvals in relevant systems.
• Ensure quotes meet regulatory requirements and client standards.
• Document variations and changes to original scope.
• Identify opportunities to streamline the quotation process.
• Build and maintain relationships with reliable supplier networks.
• Contribute to development of standard specifications and pricing benchmarks.

Skills

Property management

Facilities management

Construction administration

Building maintenance

Excel

Communication skills

Time management

Tools

Microsoft Office

Job description

Hall & Kay is seeking a dedicated Quotations Coordinator to manage RFQs for remedial, repair, and maintenance works. You will coordinate with suppliers to obtain competitive quotes, review submissions for accuracy and compliance, and ensure timelines and scope align with client requirements.

Based in Ascot on-site, the role requires strong attention to detail, Excel proficiency, and the ability to handle multiple quotes simultaneously while communicating clearly with clients and suppliers.