Recruitment Coordinator

WNTD; Bromley; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

WNTD is building a leading talent function to support its rapid growth across Europe. We seek an experienced Talent Acquisition Coordinator to partner with the Client Services Director and Senior Talent Partners.

You will own interview coordination, ensuring smooth scheduling and that all participants have what they need. Expect to manage multiple teams, time zones, and locations, maintain calendars, and provide timely confirmations and prep information.

Qualifications

• Prior experience as Talent Acquisition Coordinator, Recruitment Coordinator or Interview Coordinator.
• Experience arranging a high volume of interviews.
• Excellent diary and calendar management skills.
• Experience using a recruitment CRM or ATS.
• Strong attention to detail and accuracy.
• Confidence coordinating senior leaders and hiring managers.
• Clear and professional candidate communication.
• Strong Microsoft Outlook, Teams and Excel skills.

Responsibilities

• Schedule candidate interviews across multiple teams, locations and time zones.
• Coordinate availability between candidates, Client Services Director, Talent Partners and hiring managers.
• Ensure all interviews are added to diaries and calendars.
• Send candidates full interview confirmations, video links, locations and prep information.
• Manage interview changes and rescheduling promptly and professionally.
• Update the recruitment CRM with interview dates, candidate stages and outcomes.
• Keep CRM records and calendars accurate and aligned.
• Track outstanding feedback and follow up with relevant people.
• Produce regular reports on interviews, pipelines and activity.
• Maintain a professional and well-organised candidate experience throughout the process.

Skills

Interview coordination

Calendar management

Attention to detail

Clear candidate communication

Stakeholder coordination

High-volume scheduling

Tools

Microsoft Outlook

Microsoft Teams

Excel

Recruitment CRM / ATS

Job description

We are building the talent function for one of the most ambitious new AI infrastructure platforms in the market.

Operating in stealth, the business is developing industrial scale AI infrastructure across Europe and the United States.

We are looking for an experienced Talent Acquisition Coordinator to work directly with our Client Services Director and support a rapidly expanding team of Senior Talent Partners.

You will take ownership of interview coordination across the business. You will make sure candidate interviews are scheduled correctly, calendars remain aligned and every candidate and hiring manager has everything they need.

Key responsibilities

• Schedule candidate interviews across multiple teams, locations and time zones
• Coordinate availability between candidates, the Client Services Director, Talent Partners and hiring managers
• Ensure all interviews are correctly added to everyone's diary
• Send candidates full interview confirmations, video links, locations and preparation information
• Manage interview changes and rescheduling quickly and professionally
• Update the recruitment CRM with interview dates, candidate stages and outcomes
• Make sure CRM records and calendars remain accurate and fully aligned
• Track outstanding feedback and follow up with the relevant people
• Produce regular reports covering interviews, candidate pipelines, activity and progress
• Maintain a professional and well organised candidate experience throughout the process

What we are looking for

• Previous experience as a Talent Acquisition Coordinator, Recruitment Coordinator or Interview Coordinator
• Strong experience arranging a high volume of interviews
• Excellent diary and calendar management skills
• Experience using a recruitment CRM or applicant tracking system
• Strong attention to detail and accuracy
• Confidence coordinating senior leaders and hiring managers
• Clear and professional candidate communication
• Strong Microsoft Outlook, Teams and Excel skills
• The ability to stay organised in a fast moving environment

Candidates must be able to work from Bromley or London at least two days per week.