Recruitment Assistant

Broster Buchanan; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Broster Buchanan is seeking a Recruitment Operations Assistant to support a leading professional services consultancy during a high-volume recruitment period. The role focuses on interview coordination, ATS management, and candidate communications.

You will work closely with recruiters and hiring managers to ensure efficient, accurate processes and an exceptional candidate experience, helping transition successful applicants to onboarding.

Qualifications

• Hands-on recruitment coordination or operations experience in fast-paced environments.
• Experience coordinating high-volume interviews across multiple stakeholders.
• Experience using applicant tracking systems, preferably Greenhouse.
• Excellent organisational and communication skills.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Coordinate high-volume interview scheduling across multiple stakeholders.
• Maintain accurate candidate information in the ATS (Greenhouse preferred).
• Manage candidate communications to ensure a professional candidate journey.
• Manage the shared recruitment inbox and escalate issues as needed.
• Collaborate with recruiters, hiring managers, and onboarding teams.
• Support candidate transition to onboarding.
• Maintain recruitment records in line with processes and compliance.

Skills

Interview scheduling

Candidate communications

Stakeholder management

Organisational skills

Independent working

Tools

Greenhouse

Job description

We are currently recruiting for a Recruitment Operations Assistant to support a leading professional services consultancy during a busy period of high-volume recruitment.

This is an exciting opportunity for an experienced recruitment coordinator or recruitment operations professional to join a fast-paced, collaborative environment, providing essential support to the recruitment function and helping deliver an exceptional candidate experience.

The Opportunity

You will play a key role in supporting the smooth delivery of end-to-end recruitment operations, working closely with recruiters, hiring managers and wider internal teams.

With a particular focus on interview coordination, recruitment system administration and candidate communications, you will help ensure recruitment processes are efficient, accurate and delivered to a consistently high standard.

Key Responsibilities

• Coordinate high-volume interview scheduling across multiple stakeholders, managing diaries and resolving scheduling challenges.
• Maintain accurate and up-to-date candidate information within the applicant tracking system, ideally Greenhouse.
• Manage candidate communications, ensuring a positive, professional and seamless experience throughout the recruitment journey.
• Take ownership of the shared recruitment inbox, responding to queries, managing requests and escalating issues where appropriate.
• Work collaboratively with recruiters, hiring managers, interviewers and onboarding teams to ensure effective recruitment delivery.
• Support the transition of successful candidates through to onboarding.
• Ensure recruitment records are complete, accurate and maintained in line with internal processes and compliance requirements.

About You

We are looking for someone with previous hands-on recruitment coordination or recruitment operations experience, ideally within a fast-paced professional services or corporate environment.

You will ideally have:

• Proven experience supporting recruitment coordination and end-to-end hiring processes.
• Strong experience managing interview scheduling across multiple stakeholders, including complex diaries and competing priorities.
• Experience using applicant tracking systems, ideally Greenhouse.
• Excellent organisational skills and the ability to manage a high volume of activity without compromising accuracy.
• Strong communication and stakeholder management skills, with the confidence to work across different teams and levels of seniority.
• Exceptional attention to detail, particularly when managing recruitment data and candidate records.
• A proactive, solutions-focused approach, with the ability to work independently and manage competing demands.