Recruitment Administrators

Pertemps Glasgow Perms; Holytown; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Company pension scheme

Generous annual leave entitlement

Ongoing training and development

Employee Assistance Programme

Free on-site parking

Supportive and collaborative working环境

Career progression opportunities

Job summary

Pertemps Glasgow Perms is seeking an organised Recruitment & Onboarding Coordinator for our Motherwell office. This role focuses on delivering a seamless candidate experience from application to first day, coordinating every step of the recruitment lifecycle.

You will work with hiring managers and HR to fill vacancies efficiently, maintain accurate records, and support onboarding and induction activities in a fast-paced environment.

Qualifications

• Experience in recruitment, onboarding, HR or recruitment administration.
• Excellent organisational skills with ability to manage multiple vacancies and deadlines.
• Strong communication and interpersonal skills.
• High attention to detail and accuracy.
• Confident using Microsoft Office and ATS tools.
• Understanding of recruitment processes and pre-employment checks.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate full recruitment lifecycle from vacancy approval to offer stage.
• Draft and advertise vacancies on multiple job boards.
• Screen applications and arrange interviews with hiring managers.
• Be main point of contact for candidates throughout recruitment.
• Prepare offer letters, contracts and new starter documents.
• Manage pre-employment checks and references.
• Coordinate onboarding, ensure equipment, access and induction are in place.
• Maintain GDPR-compliant records in HR/recruitment systems.
• Produce recruitment reports and update hiring managers.
• Build relationships with stakeholders and recruitment partners.
• Support induction programmes and probation reviews.
• Assist HR admin and projects as required.

Skills

Recruitment experience

Onboarding experience

HR administration

Organisational skills

Communication skills

Attention to detail

Independent working

MS Office proficiency

ATS knowledge

Recruitment processes knowledge

Tools

Microsoft Office

Applicant Tracking System (ATS)

Job description

Our client is seeking an organised and proactive Recruitment & Onboarding Coordinator to join their team at their Motherwell office. This is an excellent opportunity for someone with previous recruitment or HR administration experience who enjoys working in a fast-paced environment and is passionate about delivering an outstanding candidate experience.

Working closely with hiring managers and the HR team, you will coordinate the end-to-end recruitment and onboarding process, ensuring vacancies are filled efficiently while providing a seamless experience for candidates from application through to their first day.

Key Responsibilities:

• Coordinate the full recruitment lifecycle from vacancy approval to offer stage.
• Draft and advertise vacancies across a range of job boards and recruitment platforms.
• Screen applications and arrange interviews with hiring managers.
• Act as the main point of contact for candidates throughout the recruitment process.
• Prepare offer letters, contracts of employment and all new starter documentation.
• Manage pre-employment compliance checks, including references, right to work documentation and other relevant screening.
• Coordinate onboarding activities, ensuring new starters have the equipment, system access and induction arrangements in place before joining.
• Maintain accurate records on HR and recruitment systems, ensuring GDPR compliance at all times.
• Produce recruitment reports and provide regular updates to hiring managers.
• Build positive working relationships with internal stakeholders and external recruitment partners.
• Support employee induction programmes and probation review processes.
• Assist with wider HR administration and projects as required.

Our client is looking for someone who can demonstrate:

• Previous experience within a recruitment, onboarding, HR or recruitment administration role.
• Excellent organisational skills with the ability to manage multiple vacancies and deadlines.
• Strong communication and interpersonal skills with a professional and approachable manner.
• Exceptional attention to detail and a high level of accuracy.
• Confidence using Microsoft Office and HR or Applicant Tracking Systems (ATS).
• A sound understanding of recruitment processes and pre-employment compliance checks.
• The ability to work independently while contributing positively as part of a wider team.

What's on Offer

• Salary of up to £30,000, depending on experience.
• Company pension scheme.
• Generous annual leave entitlement.
• Ongoing training and development opportunities.
• Employee Assistance Programme.
• Free on-site parking.
• A supportive and collaborative working environment.
• Genuine opportunities for career progression.

If you're an organised recruitment professional who enjoys building relationships and delivering a first-class onboarding experience, we'd love to hear from you.