Recruitment Administrator Band 3

Royal Surrey NHS Foundation Trust; Guildford; On-site; GBP 27,000 - 29,000; Full time

Job summary

Royal Surrey NHS Foundation Trust is seeking a Recruitment Administrator (Band 3) to provide high quality administrative support across the full recruitment process, ensuring timely and professional service at Royal Surrey Hospital in Guildford.

You will coordinate interviews, onboarding, pre-employment checks and records, acting as a first point of contact for recruitment queries and promoting best practice within the Resourcing Team.

Qualifications

• Experience in a relevant administrative role.
• Knowledge of information systems such as HealthRoster, BankStaff and ESR.
• Experience with high-volume recruitment.

Responsibilities

• Support applicants and hiring managers in using recruitment systems (TRAC and ESR).
• Coordinate interviews, recruitment events and onboarding administration.
• Manage pre-employment checks, ID verification and references processes.
• Act as a first point of contact for recruitment queries and guidance.

Skills

Planning & Organisation

Tools

HealthRoster

BankStaff

ESR

Job description

Main area Recruitment Grade 3 Contract Permanent Hours Full time - 37.5 hours per week (fully on-site) Job ref 384-CR-EMF21396

Employer Royal Surrey NHS Foundation Trust Employer type NHS Site Royal Surrey Hospital Town Guildford Salary £27,106 - £28,850 pro rata per annum Salary period Yearly Closing 26/10/2026 23:59

Recruitment Administrator Band 3

Job overview

In this role, you will provide high quality administrative support across the full recruitment process, ensuring the Trust delivers an accurate, timely and professional service.

Key activities include:
Supporting applicants and hiring managers in the effective use of TRAC and ESR systems.pdf)
Coordinating interviews, recruitment events and onboarding administration
Managing pre employment checks, ID verification and reference processes.pdf)
Acting as a first point of contact for recruitment queries and offering clear, customer focused guidance
Maintaining accurate recruitment records and documentation
Working proactively as part of the wider Resourcing Team to promote best practice and improve processes

Main duties of the job

• Working with applicants and hiring managers to support the effective use of recruitment and payroll systems including TRAC and ESR.
• Co-ordinating and assisting off-site recruitment events and the subsequent care for newly hired staff.
• Working proactively as part of the Recruitment team to ensure that a responsive, accurate and flexible service is provided to the Trust, new employees and potential applicants.
• Promoting the Recruitment service to the rest of the organisation and to build solid working relationships with staff who are involved in the recruitment process. This may include meetings with departmental line managers in order to consult and educate them with regard to the Recruitment process.

Working for our organisation

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing programme alongside a strong commitment to developing your career. Our diverse and welcoming Royal Surrey family ensures you feel valued from your initial interview and throughout your time with us.

We are clinically led and provide joined-up care by bridging hospital and community services, alongside delivering regional specialist cancer care. Our main acute hospital site is in Guildford, with community sites at Milford, Haslemere and Cranleigh, and services delivered in patients’ homes across Guildford and Waverley.

We work in partnership with Ashford & St Peter's Hospitals NHS Foundation Trust through a collaborative Group Model, supporting joined-up services, workforce flexibility and development opportunities.

The Care Quality Commission (CQC) has rated us as Outstanding. We are proud of our achievements and continue to invest in our people and infrastructure.

To learn more about life at Royal Surrey, please watch our short video: https://www.youtube.com/watch?v=R96pMboIYdo

Adverts may close early, so you are encouraged to apply as soon as possible.

Detailed job description and main responsibilities

Please see attached job description for a detailed overview of responsibilities associated with this role.

Person specification

Knowledge and Experience

• Experience of working in an relevant administrative role
• Knowledge of Information systems such as HealthRoster, BankStaff and ESR
• Knowledge and experience of high volume recruiting

Skills and Capabilities

• Ability to plan, manage and organise multiple activities whilst still maintaining standards and accuracy

Application numbers

Due to an anticipated high level of interest, this role has an application cap. The vacancy may close early once sufficient applications have been received, so we recommend applying at the earliest opportunity.