Recruitment Administrator (15-Month Fixed Term Contract / Secondment)

EMAS Community Response Team; Bulwell; Hybride; GBP 26 000 - 27 000; Plein temps

Avantages offerts par ce poste

Hybrid work pattern

NHS Pension Scheme

Cycle to work

Résumé du poste

East Midlands Ambulance Service NHS Trust in Nottingham is seeking a Recruitment Administrator to join the busy recruitment team on a 15-month fixed term contract. The role is hybrid, predominantly office-based with some home working.

You will support recruitment objectives, manage pre-employment checks, publish adverts and organise interviews and events across the East Midlands, using TRAC ATS and ESR/NHS Jobs systems.

Qualifications

• Previous recruitment administration experience is an essential requirement.
• TRAC or similar Applicant Tracking Software (ATS) experience.
• HR/People experience working with ESR and NHS Jobs systems.
• Able to multitask and work to tight deadlines with great candidate experience.

Responsabilités

• Support recruitment objectives and teamwork within the Recruitment Team.
• Publish job adverts and manage pre-employment checks.
• Answer calls and respond to queries by phone and email.
• Set up interviews and assist hiring managers with TRAC use.

Connaissances

Highly organised

Attention to detail

Multitasking

Formation

GCSE English - C or above or equivalent

Outils

TRAC Systems

NHS Jobs

ESR

Description du poste

Recruitment Administrator (15-Month Fixed Term Contract / Secondment)

NHS AfC: Band 3

Main area Recruitment Grade NHS AfC: Band 3 Contract 15 months (15 month fixed term contract (/internal secondment)) Hours Full time - 37.5 hours per week (Monday - Friday) Job ref 335-A-2111

Site EMAS Trust HQ, 1 Horizon Place Town Nottingham Salary £25,760 - £27,476 per annum Salary period Yearly Closing 01/11/2026 23:59

We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.

The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).

Job overview

An opportunity has arisen at East Midlands Ambulance Service, NHS Trust for a Recruitment Administrator to join our busy recruitment team at our Trust HQ in Nottingham on a 15-month fixed term contract. The role is hybrid working; predominantly office-based with flexibility to work from home a couple days a week.

The Recruitment Team are part of the People Directorate, where different specialists come together as one team to improve the experience of working in the NHS for everyone.

The successful candidate will provide assistance to the recruitment team by answering calls that come into the team, undertake ID appointments in person or Digital ID checks for candidates, along with publishing job adverts and provide administration support with pre-employment checks. They will also liaise with hiring managers to ensure that roles are advertised in a timely manner.

With the team, the successful applicant will attend various recruitment events and interview/assessment days across the East Midlands and will also support the delivery of the Trust's workforce plan by providing high quality recruitment administration service. This will include tasks such as responding to queries (phone and email), scanning interview paperwork, organising recruitment files, setting up interviews for candidates and supporting hiring managers in correct use of the TRAC recruitment system.

Main duties of the job

Supporting the business to deliver recruitment objectives, you will have a passion to succeed and the ability to manage various priorities within theteam. You will be an excellent team player with a proactive approach to work and the ability to create and maintain effective internal and externalworking relationships.

You will have an opportunity to be an ambassador for the ambulance service representing our Trust across the region at careers events,workshops, and forums.

Due to the nature of this role, internal and external customer service skills are a must, and all of our team members are expected to work together,showing compassion and inclusivity, and adhere to and display our Trust values at all times.

Working for our organisation

Working for us not only provides job satisfaction of knowing that what you do makes a real difference to our patients, but we offer a range of other great benefits too:

• Flexible approach to working patterns, we understand the importance of a work life balance and have a wide selection of rotas for part-time and full-time staff
• Holiday entitlement of 27 days rising to 29 days after 5 years and 33 days after 10 years, plus public bank holiday entitlement (pro rata for part time).
• Pay enhancements for out of hours, shift and overtime working, career and salary progression and annual personal development review.
• Uniform will be provided where this is a requirement of the role
• Expert training and support from our dedicated in-house education team.
• Membership of the NHS Pension Scheme.
• Occupational Health support along with an Employee Assistance Programme
• NHS Discounts in over 200+ stores including Holidays, Days out, Car insurance, Restaurants and Clothing.
• Salary Sacrifice Schemes and cycle to work.
• An exceptional place to work to provide with high-quality emergency care to save lives and make a difference to people
• A first-class employer, promoting equality, diversity and inclusion of our employees. We are a Rainbow Accredited organisation, and a Veteran Aware and Disability Confident employer.

Detailed job description and main responsibilities

Previous recruitment administration experience is an essential requirement for any candidate applying for this role.

Additionally, it is essential that candidates have TRAC or similar Applicant Tracking Software (ATS) experience and are familiar with pre-employment checks requirements and processes.

It is also desirable that candidates have HR/People experience working with ESR and NHS Jobs systems.

The successful candidate will be highly organised with an eye for detail and the ability to multitask in a fast paced environment.

We are looking for a confident and resilient individual who is able to work to tight deadlines whilst providing an excellent candidate experience.

A detailed description of the roles and responsibilities can be found within the attached Job Description and Person Specification document.We encourage you to download and review the attached document to support you in the completion of your application.

Person specification

Qualifications

• GCSE English - C or above or equivalent

Experience

• Significant recruitment administration experience
• Trac Systems or similar recruitment management systems/ATS experience
• Experience in conducting pre-employment checks (ID, Right to Work, DBS, Qualifications, Occupational Health and Reference checks)
• Data base management (i.e. ESR)
• Previous NHS experience

Skills

• Ability to manipulate spreadsheets, process word documents, and experienced using MS Outlook and MS Teams
• Proficient user of computer, keyboard and IT systems

The East Midlands has a lot to offer:

Making a Difference

Action Packed Roles

Support and Belonging

Accessibility

If you have any accessibility requirements at any point during the recruitment process, then please contact the recruiting manager.

If you haven’t heard back from us within eight weeks of the closing date please consider your application unsuccessful.

Due to the high volume of applications received we are unable to provide updates on the progress of applications and only successful candidates at shortlisting stage will be contacted, regrettably feedback will not be provided. If you are unsuccessful at this stage please refer back to the job description, person specification and advertised requirements for ways to improve your future applications.

Internal candidates applying for vacancies must have completed their probationary period (stated within your contract) at point of application.

East Midlands Ambulance Service NHS Trust is an equal opportunities and Disability Confident employer,committed to ensuring equality of opportunity. We actively encourage interest from across our diverse communities. Black and Minority Ethnic staff are currently under-represented within our workforce, and we welcome applications from within these communities.

We are keen to promote a positive work-life balance. We recognise the importance of being able to spend quality time with family and friends and to engage in your own personal interests outside of work, which alongside work helps us to lead healthy and fulfilling lives. We are committed to embedding the NHS People Promise to support colleagues to work flexibly in a way that works for our patients, for us and for you. Many of our staff already work flexibly in many different ways, including job share, part-time or other flexible working patterns. Please talk openly to us at interview about flexible working opportunities. In addition, if a role is advertised as home based, we remain committed to supporting flexibility around workplace locations, so please talk to us about the options available to you. If it works for our service, we will do our best to make it work for you.

At EMAS we believe that our culture should be built upon our core values and that our behaviour should reflect these. Our values – respect, integrity, contribution, teamwork and compassion - underpin everything we do – how we deliver our services and how we work with each other. We believe that it’s our people who make EMAS what it is.

Our Vision -Respondingto patient needs in the right way,developingour organisation to become outstanding for patients and staff, andcollaboratingto improve wider healthcare.

Please note we reserve the right to withdraw this vacancy if an internal member of staff on our redeployment register expresses an interest and is successful for this vacancy, or if a sufficient number of applications is received.

Please be aware if you are applying for a Frontline role, an Enhanced DBS clearance check will be required, and depending on the nature of other non-patient facing roles this check may also be required if offered a position with EMAS (Al l spent and unspent convictions must declared).

If you are not part of the update service, you will be liable for the payment and this will be deducted from your first months’ salary. The current cost of an enhanced DBS check is £55.38.