Recruitment Administrator - 12 month FTC

JR United Kingdom; Northampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the aviation sector is seeking a Recruitment Administrator for a 12-month FTC in Northampton. The role involves supporting the recruitment lifecycle by managing candidate attraction, screening, and administrative duties within a fast-paced HR team. Successful candidates will possess strong attention to detail and excellent communication skills.

Qualifications

• Experience in a fast-paced administrative role.
• Experience with job boards.
• Experience with applicant tracking systems (ATS) is essential.

Responsibilities

• Supporting Recruitment Coordinators with administrative tasks.
• Arranging interviews and screening candidates.
• Advertising vacancies on job boards via the ATS.

Skills

Attention to detail

Communication

Networking

Relationship building

Tools

Applicant Tracking Systems (ATS)

Job description

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Recruitment Administrator - 12 month FTC, Northampton

Client: dnata Catering UK

Location: Northampton, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we support your entire travel experience. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products that enhance passenger experience.

Role Purpose:

As a Recruitment Administrator, you will support Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting references to our Compliance Team. You will assist with candidate attraction and conversion for hourly roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, your tasks include supporting hiring events and inductions. Some travel to other sites or events may be required.

This role is within our supportive, fast-paced HR Recruitment Team, vital for the smooth operation of our ongoing recruitment processes.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, external stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS.
• Collating management information (MI) weekly and monthly, reporting findings.
• Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators.
• Arranging interviews, preparing schedules, and inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Assisting with interview feedback collection.
• Gathering and following up on employment documents (Right to Work, HMRC Forms, criminal checks).
• Providing general administrative support to the recruitment team.

Additional duties may be assigned depending on locality or role complexity.

Qualifications and Experience:

• Experience in a fast-paced administrative role.
• Experience with job boards.
• Experience working with external agencies is desirable but not essential.
• Resilience and ability to work under pressure.
• Experience with applicant tracking systems (ATS).
• Experience in the aviation sector is a plus but not essential.

Skills and Attributes:

• Strong attention to detail.
• Excellent communication skills.
• Networking and relationship-building skills.