Recruitment Administrator - 12 month FTC

JR United Kingdom; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment role in Oxford for a Recruitment Administrator on a 12-month FTC. The position supports recruitment coordinators with administrative tasks, involving candidate management and interaction with various stakeholders. Ideal candidates will have prior experience in a fast-paced environment and using applicant tracking systems.

Qualifications

• Experience in a fast-paced role.
• Experience using job boards.
• Experience working with external agencies is desirable.
• Experience in the aviation sector is a plus but not essential.

Responsibilities

• Post and screen candidates via ATS.
• Arrange interviews and prepare schedules.
• Conduct initial phone screenings as needed.
• Provide general administrative support to the recruitment team.

Skills

Attention to detail

Communication

Networking

Relationship-building

Tools

Applicant Tracking System (ATS)

Job description

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Recruitment Administrator - 12 month FTC, Oxford district

Client: dnata Catering UK

Location: Oxford district, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products that enhance passengers’ experience.

Purpose of the Role:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to the Compliance Team. The role involves supporting candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, the role includes assisting with hiring events and inductions, and may require some travel to other sites or events.

This position is integral to the smooth operation of our ongoing recruitment efforts within our sites.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, external stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS.
• Collating management information (MI) weekly and monthly, and reporting findings.
• Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators.
• Arranging interviews, preparing schedules, and inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Supporting Recruitment Coordinators with interview feedback.
• Gathering and following up on employment documents (Right to Work, HMRC forms, criminal checks).
• Providing general administrative support to the recruitment team.

This list is not exhaustive; duties may vary based on location or role complexity.

Qualifications:

• Experience in a fast-paced role.
• Experience using job boards.
• Experience working with external agencies is desirable.
• Resilience and ability to work in a dynamic environment.
• Experience with applicant tracking systems (ATS).
• Experience in the aviation sector is a plus but not essential.

Skills:

• Excellent attention to detail.
• Strong communication, networking, and relationship-building skills.