Recruitment Administrator - 12 month FTC

JR United Kingdom; Derby; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the aviation sector is seeking a Recruitment Administrator in Derby to support the Recruitment Coordinators throughout the recruitment lifecycle. You will play a crucial role in managing candidate attraction, interview processes, and liaising with various stakeholders while ensuring a smooth recruitment process.

Qualifications

• Experience in a fast-paced role preferred.
• Prior experience using ATS is desirable.
• Experience in the aviation sector is a plus.

Responsibilities

• Support Recruitment Coordinators with administrative tasks.
• Arrange interviews and prepare recruitment packs.
• Advertising vacancies on job boards.

Skills

Attention to detail

Communication skills

Networking

Tools

Applicant Tracking System (ATS)

Job boards

Job description

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Client:

dnata Catering UK

Location:

Derby, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Catering and Retail is one of the world’s leading in-flight hospitality providers, delivering world-class culinary services and innovative products that enhance our passengers’ experience.

What’s the purpose of the role:

Your role as a Recruitment Administrator is to support the Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. From posting and screening candidates via our ATS (Blue Octopus) system to arranging interviews and submitting referencing packs to our Compliance Team – you will support the business with candidate attraction and conversion for all hourly paid roles within our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist the recruitment coordinators with key tasks, such as hiring events and inductions. This role may involve small amounts of travel to other sites/hiring events.

Sitting within our supportive, fast-paced HR Recruitment Team, your role is pivotal to the smooth running of our continuous recruitment process within our sites.

Who you’ll deal with:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, and other external stakeholders

What you’ll be doing:

• Advertising and maintaining vacancies on a variety of job boards via our internal Applicant Tracking System (ATS)
• Collating management information (MI) weekly and monthly, and reporting on findings
• Supporting with first-line screening of CVs and providing feedback to the Recruitment Coordinator
• Arranging interviews; supporting in preparing interview schedules and inviting candidates
• Completing initial phone screening calls as required
• Preparing recruitment packs to send to the Compliance and Referencing Team
• Supporting the Recruitment Coordinators with interview feedback
• Gathering and chasing employment documents such as Right to Work, HMRC forms, and overseas criminal checks
• Providing administrative support to the wider recruitment team as necessary

This list is not exhaustive; accountabilities may vary depending on locality or role complexity and may include any other duties considered reasonable by the line manager.

What you’ll have:

• Experience working within a similar fast-paced role
• Experience using job boards
• Experience working with external agencies (desirable but not essential)
• Resilience and ability to work in a fast-paced environment
• Prior experience of using an applicant tracking system (ATS)
• Experience in the aviation sector (desired but not essential)

What you’ll show:

• Excellent attention to detail
• Excellent communication skills, strong networking, and relationship-building skills