Recruitment Administrator

Adecco; Gloucester; Hybrid; GBP 2,755,000 - 3,444,000; Full time

Job summary

Adecco is seeking a Recruitment Administrator to provide accurate recruitment administration across the recruitment life cycle. The role supports a dynamic recruitment team, improving candidate and hiring manager experiences.

It requires strong organisation, GDPR awareness, and excellent communication within a hybrid Bristol setting. Responsibilities include coordinating interviews, updating trackers, assisting with feedback, and maintaining SharePoint resources.

Qualifications

• Proven experience providing high-quality administration or coordination support in a busy, customer-focused environment.
• Strong organisational and time-management skills with the ability to coordinate complex schedules.
• Solid understanding of GDPR, confidentiality, and accurate recruitment records.
• Excellent customer focus with prompt and professional support.
• Clear written and verbal communication, engaging with candidates and colleagues.

Responsibilities

• Provide day-to-day administrative support to recruiters and the Recruitment Manager, prioritising tasks by vacancy deadlines.
• Coordinate Teams and face-to-face interviews, ensuring smooth scheduling with candidates and hiring teams.
• Manage interview changes and cancellations promptly, keeping candidates informed.
• Track confirmations and maintain an accurate interview schedule and follow-ups.
• Prepare and distribute final interview timetables and candidate information to panels.
• Respond to inbox queries and escalate as necessary with professional support.
• Build positive relationships and deliver exceptional recruitment service.
• Maintain recruitment records and SharePoint pages to keep guidance up-to-date.

Skills

Organisational skills

Time-management

Stakeholder coordination

Customer service focus

Clear communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

SharePoint

Job description

Recruitment Administrator

Are you an enthusiastic administrator with a passion for recruitment? Our client is seeking a dedicated Recruitment Administrator to provide an accurate and customer-focused recruitment administration service across the recruitment life cycle. This is an exciting opportunity to enhance the candidate and hiring manager experience while supporting a dynamic recruitment team!

Summary:

• Start date: ASAP
• Duration: 3-6 months
• Location: Bristol - hybrid 2 days required onsite
• Pay Rate: 20 - 25.00 an hour
• Hours: 37 per week Monday to Friday

Key Responsibilities:

• Provide day-to-day administrative support to recruiters and the Recruitment Manager, prioritising tasks according to vacancy deadlines and candidate needs.
• Coordinate Microsoft Teams and face-to-face interviews, collaborating with candidates, recruiters, and hiring managers to ensure smooth scheduling.
• Manage changes, cancellations, and rearrangements of interviews promptly, always keeping candidates informed and supported.
• Track candidate confirmations and maintain an accurate interview schedule, following up on outstanding responses.
• Prepare and distribute final interview timetables and relevant candidate information to hiring managers and interview panels efficiently.
• Answer queries that come into the inbox, providing first-line support and escalating matters as necessary.
• Build positive relationships and deliver exceptional customer service to enhance the recruitment experience.
• Maintain accurate recruitment records and status updates in the applicant tracking system and supporting trackers.
• Assist hiring managers with coordinating feedback for candidates when requested.
• Help maintain recruitment SharePoint pages to ensure guidance, templates, and information remain current and user-friendly.
• Monitor recurring queries, highlight themes, and suggest practical improvements to processes and templates.

Knowledge, Experience, and Skills Required:

• Proven experience in providing high-quality administration or coordination support in a busy, customer-focused environment.
• Strong organisational and time-management skills, with the ability to coordinate complex schedules while adapting to changing priorities.
• A solid understanding of GDPR legislation, confidentiality, and the importance of accurate recruitment records.
• Excellent customer focus, providing prompt and professional support.
• Clear and empathetic written and verbal communication skills, confidently engaging with candidates and colleagues alike.
• Strong IT capabilities, including proficiency in Microsoft Outlook, Teams, Word, Excel, and SharePoint.
• A proactive and collaborative approach, demonstrating reliability and a commitment to inclusive candidate experiences.
• Previous experience in recruitment or HR administration is advantageous.
• Familiarity with handling a shared inbox and managing high-volume customer queries.
• Understanding of fair and inclusive recruitment practises and reasonable adjustments.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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