Recruitment Administrator

Wirral University Teaching Hospitals NHS Trust; Bebington; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

27 days annual leave + bank holidays (

NHS Pension

NHS Discounts

1 Day working from home on a weekly‑bi

Job summary

The Wirral University Teaching Hospitals NHS Trust is seeking a Recruitment Administrator to join our Recruitment team on a full-time, permanent basis. You will handle end-to-end recruitment tasks with accuracy and a customer-focused approach.

Main duties include advertising, shortlisting, interviewing coordination, offers, and NHS checks across ESR/TRAC systems, with training provided. You will support hiring managers and candidates with professionalism.

Qualifications

• NVQ Level 3 or equivalent experience is essential.
• GCSE Maths or equivalent is required.
• In depth knowledge of ESR/NHS Jobs/TRAC systems is essential.
• Understanding of NHS workforce requirements and safe employment practices is expected.

Responsibilities

• Liaise with candidates and managers and support the recruitment process.
• Coordinate advertising internally and externally and manage shortlisting
• Set up interviews and issue offers (conditional and unconditional)
• Conduct NHS employment checks (ID, right to work, DBS, occupational health, references)
• Input new starter details into ESR and TRAC systems
• Attend Recruitment Events as required, including evenings/weekends

Skills

Attention to detail

Communication

Teamwork

Self-motivation

Education

NVQ Level 3/equivalent experience

GCSE maths

Tools

ESR

NHS Jobs

TRAC

Job description

Wirral University Teaching Hospitals NHS Trust

Recruitment Administrator

The closing date is 10 November 2026

37.5 hours per week, working Monday to Friday 9am till 5pm.

We have an opportunity for the right candidate to join our friendly Recruitment team - part of the HR directorate on a full time, permanent basis as an Recruitment Administrator.

We are looking for a dynamic and enthusiastic person, who will be an integral team member of our Trust to help us carry out our future vision and promote WUTH as a great place to work.

As the successful candidate will have the chance to make a real difference by providing a high quality, customer-focused recruitment service to both prospective and current employees, as well as our recruiting managers and is able to deliver this with a professional and personable approach.

If you have the qualities we are looking for, then we want you to join us!

What we can offer you:

Below are a few benefits you would receive while working for the NHS.

• 27 days annual leave + public bank holidays (raising to 33 days after 10 years service)
• Annual personal development review and plan to support your career aspirations
• Access to training courses for all staff
• NHS Pension
• NHS Discounts
• 1 Day working from home on a weekly rotation

And a whole lot more!

Main duties of the job

You will be responsible for liaising with candidates and managers, playing a proactive part in the recruitment process, providing appropriate and timely advice, information and support. You will need to have attention to detail and a flexible approach will be essential. You will be processing the full end to end recruitment process which includes:

• Compliance checking
• Advertising Internally and Externally
• Sending for shortlisting,
• Setting interviews,
• Issuing conditional and unconditional offers of employment
• Undertaking the NHS employment check standards including: verification of ID, Right to work, DBS, Occupational Health, Professional Registration/Qualifications and References
• Supporting and attending Recruitment Events on evenings and/or weekends

You will use the Trusts selected Recruitment system (TRAC). The post holder would also input new starters details onto our ESR system.

Previous NHS, Trac and ESR experience is not essential for this role as full training would be given to the right candidate. Previous data entry and/or administration experience would be essential from the successful candidate.

You will also be expected to have confident and competent computer skills, with the ability to work within a team and be self-motivated.

About us

All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as "competent and caring staff" by our patients.

Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.

We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.

We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.

The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.

Job description

Job responsibilities

Please see attached Job Description for further information about the Recruitment Administrator position available at WUTH.

This post is not eligible for Skilled Worker visa sponsorship. Applicants must therefore already have the right to work in the UK for the duration of their employment.

Person Specification

Qualifications, Specific Experience & Training

Essential

• NVQ Level 3/equivalent experience or ECDL
• Good level of numeracy, GCSE maths or equivalent

Knowledge and Skills

Essential

• In depth knowledge of ESR/NHS Jobs/TRAC systems
• Knowledge of NHS workforce and staffing requirements
• Understanding of safe employment practice and governance, compliance, risk and quality agendas with ability to apply in practice
• Good communication skills (written, oral and interpersonal)

Desirable

• Experience of working with NHS recruitment and selection, contracts and associated advisory services
• Knowledge of national issues surrounding recruitment and selection
• Experience of service improvement and service redesign

Personal Attributes

Essential

• Ability to work independently and as part of a team member
• Able to multi-task and continue to function to a high standard when under pressure
• Able to communicate well, liaise with people at all levels

Knowledge and Skills

Essential

• In depth knowledge of agenda for change and local terms and conditions
• In depth knowledge of policies and procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details

Employer name

Wirral University Teaching Hospitals NHS Trust

Address

Clatterbridge Hospital

Bebington Road

Wirral

CH63 4JY

United Kingdom

Employer's website

https://www.wuth.nhs.uk (Opens in a new tab)