Recruitment Officer

Liverpool University Hospitals NHS Foundation Trust; Liverpool; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Home or remote working

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking a Recruitment Officer on a permanent basis. The role involves end-to-end recruitment, processing checks, and supporting managers and candidates within a busy Trust environment.

You will be part of a professional recruitment service, with hybrid working up to 2 days from home. Strong administrative skills, attention to detail, and IT proficiency are essential; NHS DBS and ES R knowledge is advantageous.

Qualifications

• Experience in a busy admin environment with a focus on accuracy and customer service.
• Ability to handle high volumes of work methodically.
• Proficiency with MS Office and recruitment systems (NHS Jobs, Trac, ESR) advantageous.

Responsibilities

• Manage end-to-end recruitment processes for Trust roles.
• Publish adverts on NHS Jobs and Trac; update social media as needed.
• Support candidates and managers throughout the recruitment process.
• Issue contracts and manage ID/smart cards in line with security protocols.
• Enter ESR data and support recruitment events across the Trust.

Skills

Customer service

Administration

Communication

Attention to detail

Education

NVQ Level 3 or equivalent

Tools

ESR

NHS Jobs

Trac

MS Office

Job description

Liverpool University Hospitals NHS Foundation Trust

Recruitment Officer

The closing date is 05 November 2026

We are looking for someone to join our friendly team on a permanent basis.

If you have strong administrative skills and align your values to ours (Caring, Fair and Innovative) please consider applying!

A background in recruitment isn't essential however as part of your preparation, you should research the NHS employment check standards. You should ensure your application demonstrates how you meet the criteria as detailed in the person specification.

Working hours are 37.5 per week Mon - Fri, between 8.30 - 5 with occasional Saturday and evenings covered on a rota basis. This amounts to 2-3 occasions per recruitment officer per year.

We provide a robust local induction process and following the completion of training and you being able to work independently, we offer hybrid working of up to 2 days working from home.

You will process recruitment requests for organisations under University Hospitals of Liverpool Group.

Sponsorship is not available for this role.

Main duties of the job

You will be part of a professional recruitment service processing end to end recruitment and providing a friendly and helpful service to candidates and managers throughout the Trust.

You will therefore need to have excellent attention to detail, have a methodical approach to work and have the ability to process high volumes of work on a daily basis.

The post holder will meet with successful candidates to process recruitment checks to ensure quality and safe recruitment into the Trust. You will issue contracts and support the administration of ID cards and Trust smartcards ensuring security protocols are adhered to before granting access. Recruitment Officers also support recruitment events throughout the Trust both on and off-site giving plenty of opportunities to represent the Trust at various events.

Your IT skills will include standard MS packages and the use of recruitment systems. Knowledge of NHS Jobs, Trac and ESR isn't essential but is advantageous. Knowledge and experience of DBS requirements is also advantageous.

About us

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women's, visit their careers page.

Job responsibilities

To undertake the full recruitment process from start to finish including International recruitment, medical, honorary, Bank, volunteers, and general requests.

To ensure appropriate jobs adverts are published on NHS jobs and Trac and when required to publish in external publications in a timely manner. Update relevant social media as required.

To provide support to candidates/Managers throughout their recruitment process keeping them updated with their recruitment status. Build relationships with candidates and line managers.

To administer the distribution of ID/Smart cards and unlock cards in a timely manner.

To follow and keep up to date with current NHS Safer Employment checks.

Administer Certificate of Sponsorship through the relevant Home Office system.

Support Team Leaders and Manager to ensure that the workload is a team effort. Ownership of workload covering other workloads as and when required.

To fully enter all ESR and any other system input and follow any changes and support managers throughout systems and processes.

To support and attend recruitment events / induction.

Follow Trust KPI on Recruitment Service Level Agreement with Trust (follow up and chase managers).

The administration of all different types of Honorary Contracts for all staff.

Train and support new staff and highlight any training issues.

Follow the Recruitment and Selection policy and give advice.

Support the Head of Recruitment in the development and delivery of the Trusts workforce strategy and related policies and procedures, taking account of the Trusts performance objectives and other key drivers and challenges.

Person Specification

Qualifications

• NVQ Level 3 or equivalent / ECDL or equivalent

Experience

• Experience of working within a customer service environment and/or dealing with the general public providing admin and advisory services to customers
• Previous work experience in a team related office environment demonstrating ability to work methodically.
• Practical experience of using a range of IT software such as Microsoft Office or equivalent (eg. Outlook, Word, Excel, Access, Internet Explorer etc)
• Experience using ESR or equivalent electronic employee records database. Experience working within the NHS

Skills

• Ability to keep and maintain good records and understand the importance of following agreed administrative procedures.
• Ability to communicate effectively and confidently both verbally and in writing a variety of customers at all levels.
• Ability to use initiative and to demonstrate self-awareness, asking for support and guidance and escalating complex queries where appropriate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Liverpool University Hospitals NHS Foundation Trust

Full-time,Flexible working,Home or remote working