Recruitment Administrator

Wirral; Bebington; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

27 days annual leave + bank holidays

Personal development review & plan

Access to training courses

NHS Discounts

1 day home working weekly

Job summary

Wirral University Teaching Hospital NHS Foundation Trust is seeking a Recruitment Administrator to join the HR recruitment team. The role is full time, permanent, 37.5 hours, Monday to Friday with occasional weekends, based in Wirral.

You will handle end-to-end recruitment activities, adverts, interviews, offers and NHS checks, using TRAC and ESR systems, with training provided. A proactive, customer-focused approach is essential to support managers and candidates alike.

Qualifications

• NVQ Level 3 or ECDL equivalent required.
• Knowledge of ESR/NHS Jobs and TRAC systems.
• Experience in NHS recruitment and selection processes.

Responsibilities

• Liaise with candidates and managers throughout recruitment.
• Advertise internally and externally and set interviews.
• Issue offers (conditional/unconditional) and conduct NHS checks.
• Input new starters into ESR and maintain data accuracy.
• Support recruitment events and maintain high service standards.

Skills

Communication skills

Team player

Attention to detail

Customer-focused service

Flexible approach

Ability to work under pressure

Proactive recruitment knowledge

Education

NVQ Level 3/equivalent

Tools

TRAC

ESR

NHS Jobs

Job description

Main area HR Recruitment Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday with the occasional weekend) Job ref 408-26-623

Site Clatterbridge Hospital Town Wirral Salary £25,760 - £27,476 per annum Salary period Yearly Closing 10/11/2026 23:59

To discover why you should consider applying for a role at Wirral University Teaching Hospital NHS Foundation Trust, please watch our video and hear directly from our staff about what it’s truly like to work at WUTH and its surrounding areas: https://youtu.be/Z5oMaNXprn8

Job overview

Recruitment Administrator

37.5 hours per week, working Monday to Friday 9am till 5pm.

We have an opportunity for the right candidate to join our friendly Recruitment team - part of the HR directorate on a full time, permanent basis as an Recruitment Administrator.

We are looking for a dynamic and enthusiastic person, who will be an integral team member of our Trust to help us carry out our future vision and promote WUTH as a great place to work.

As the successful candidate will have the chance to make a real difference by providing a high quality, customer-focused recruitment service to both prospective and current employees, as well as our recruiting managers and is able to deliver this with a professional and personable approach.

If you have the qualities we are looking for, then we want you to join us!

What we can offer you:

Below are a few benefits you would receive while working for the NHS.

• 27 days annual leave + public bank holidays (raising to 33 days after 10 years service)
• Annual personal development review and plan to support your career aspirations
• Access to training courses for all staff
• NHS Discounts
• 1 Day working from home on a weekly rotation

And a whole lot more!

Main duties of the job

You will be responsible for liaising with candidates and managers, playing a proactive part in the recruitment process, providing appropriate and timely advice, information and support. You will need to have attention to detail and a flexible approach will be essential. You will be processing the full end to end recruitment process which includes:

• Compliance checking
• Advertising Internally and Externally
• Sending for shortlisting,
• Setting interviews,
• Issuing conditional and unconditional offers of employment
• Undertaking the NHS employment check standards including: verification of ID, Right to work, DBS, Occupational Health, Professional Registration/Qualifications and References
• Supporting and attending Recruitment Events on evenings and/or weekends

You will use the Trusts selected Recruitment system (TRAC). The post holder would also input new starters details onto our ESR system.

Previous NHS, Trac and ESR experience is not essential for this role as full training would be given to the right candidate. Previous data entry and/or administration experience would be essential from the successful candidate.

You will also be expected to have confident and competent computer skills, with the ability to work within a team and be self-motivated.

Working for our organisation

All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as “competent and caring staff” by our patients.

Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.

We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral’s only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.

We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.

The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.

Detailed job description and main responsibilities

Please see attached Job Description for further information about the Recruitment Administrator position available at WUTH.

This post is not eligible for Skilled Worker visa sponsorship. Applicants must therefore already have the right to work in the UK for the duration of their employment.

Person specification

Qualifications, Specific Experience & Training

• NVQ Level 3/equivalent experience or ECDL
• Good level of numeracy, GCSE maths or equivalent

Knowledge and Skills

• In depth knowledge of ESR/NHS Jobs/TRAC systems
• Knowledge of NHS workforce and staffing requirements
• Understanding of safe employment practice and governance, compliance, risk and quality agendas with ability to apply in practice
• Good communication skills (written, oral and interpersonal)
• Experience of working with NHS recruitment and selection, contracts and associated advisory services
• Knowledge of national issues surrounding recruitment and selection
• Experience of service improvement and service redesign

Personal Attributes

• Ability to work independently and as part of a team member
• Able to multi-task and continue to function to a high standard when under pressure
• Able to communicate well, liaise with people at all levels

Knowledge and Skills

• In depth knowledge of agenda for change and local terms and conditions
• In depth knowledge of policies and procedures

Disclosure & Barring Service (DBS) Information

If the post you are applying for requires a Disclosure and Barring Service (DBS) check, please note that, in line with Trust policy, the cost of submitting and processing the DBS application for successful applicants will be met by the individual.

For substantive employees, the DBS costs are recovered through salary deductions following commencement in post in 3 equal instalments.

For bank workers and individuals appointed to honorary positions that require a DBS check, the cost must be paid in advance via the Trusts payment link before a start date can be confirmed.

Please note that DBS fees and any associated administration charges are subject to periodic review and may change from time to time.

The cost of the DBS check would vary depending on the level required for the role:

The Trust would encourage all post holders who require a DBS for their role to registered with the DBS Update Service. You can find out more information and guidance on how to do this at DBS Update Service - GOV.UK

Please note that it is the responsibility of applicants to assess their own eligibility for apprenticeship opportunities in relation to the role they are applying for. Eligibility is determined by specific residency requirements set by government funding rules and is assessed on a case-by-case basis. Our organisation cannot guarantee eligibility for all applicants.

UK nationals or individuals with the right of abode typically meet the residency requirement if they have been ordinarily resident in the UK, the British Overseas Territories, or the Crown Dependencies (Channel Islands and Isle of Man) for at least three years prior to the start date of the apprenticeship.

Eligibility to work in the UK will be verified during the final stages of the selection process. All candidates must either already have the right to work in the UK before commencing employment or meet the Home Office criteria for visa sponsorship. Please note that it is the responsibility of applicants to assess their own eligibility for visa sponsorship in relation to the role they are applying for. Our organisation cannot guarantee sponsorship for all roles, and eligibility is determined by the UK Home Office’s points-based immigration system on a case‑based basis. For further information please see: Skilled Worker Visa Eligible Occupations and Codes .

For further details on skilled worker sponsorship, please consult the UK Home Office guidance: Skilled Worker visa: Overview - GOV.UK. Additionally, the New guidance for overseas applicants | NHS Employers provides helpful information on the recruitment process for candidates applying for roles in the UK.

It is the applicant’s responsibility to check that they meet the current English language requirements before submitting an application for a role where they would require a visa application. Full details are available here Skilled Worker visa: Knowledge of English - GOV.UK

This information does not constitute legal advice, and we strongly recommend seeking independent legal guidance tailored to your individual circumstances.

Safeguarding

The Trust is committed to safeguarding and promoting the welfare of all unborn babies, children and adults and is signed up to both the Wirral Safeguarding Children's Partnership and the Wirral Safeguarding Adults Partnership Board associated policies and procedures. All Trust staff must be familiar with, and adhere to these procedures. It is the post holders responsibility to attended the Trusts mandatory training Protecting Vulnerable People training, and to follow the relevant Trusts polices and practice guidance.