Receptionist / Office Assistant

PhysicsX Ltd; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

PhysicsX Ltd is seeking a front-of-house professional to manage reception and office support tasks. The role involves welcoming visitors, coordinating meetings, and maintaining office supplies. Ideal candidates will be organized, proactive, and possess excellent customer service skills. Join a dynamic team at the forefront of deep-tech innovation.

Benefits

Generous vacation and parental leave

Complimentary office food

Fun outings and events

Qualifications

• Highly organized with strong attention to detail.
• Friendly and professional with excellent interpersonal skills.
• Able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Greet and welcome visitors and manage reception duties.
• Coordinate meeting room bookings and prepare spaces for meetings.
• Maintain office supplies and ensure a clean and tidy environment.

Skills

Organizational skills

Interpersonal skills

Customer service skills

Proactivity

Attention to detail

Tools

Microsoft Office

Job description

PhysicsX is a deep-tech company of scientists and engineers, developing machine learning applications to massively accelerate physics simulations and enable a new frontier of optimisation opportunities in design, engineering, and systems control.

We help our customers fundamentally improve their concepts and designs, transform their engineering processes and drive operational product performance. We do this in some of the most advanced and important industries of our time – including Renewables & Sustainability, Space, Aerospace, Medical Devices, Additive Manufacturing and Energy. Our work creates positive impact for society, be it by improving the design of artificial hearts, reducing CO2 emissions from aircraft and road vehicles, or increasing the performance of wind turbines.

Position Overview:

This is a key front-of-house role that combines reception duties with office support responsibilities. You'll be the first point of contact for guests and team members, ensuring everything from the welcome experience to meeting room management and office supplies runs like clockwork.

What you'll do

• Greet and welcome all visitors, clients, and guests with a warm, professional manner
• Manage reception duties including answering emails, and handling deliveries
• Coordinate meeting room bookings and ensure spaces are prepared for meetings
• Organise refreshments for meetings (coffee, tea, water, snacks, etc.)
• Assist with AV setup for meetings and ensure equipment is functioning correctly
• Help coordinate and support internal office events and team activities
• Maintain stock of snacks, coffee, lunch supplies, and office stationery
• Ensure the office is clean, tidy, and presentable at all times
• Look after our many beloved office plants and ensure they're healthy and well-maintained
• Liaise with suppliers and contractors in coordination with the Operations Assistant
• Book taxis and couriers as required
• Keep internal trackers and logs updated and accurate
• Assist with ad hoc administrative and operational tasks
• Be proactive in identifying ways to improve the office experience

What the ideal candidate looks like

• Highly organised with strong attention to detail
• Friendly and professional, with excellent interpersonal and customer service skills
• Proactive and able to anticipate needs before they arise
• Confident managing multiple tasks and priorities in a fast-paced environment
• Comfortable using basic office tools and software (Microsoft Office)
• Team player with a positive, can-do attitude
• Able to work in the office every day from 9-6 (with flexibility offered)

What we offer

• Be part of something larger: Make an impact and meaningfully shape an early-stage company. Work on some of the most exciting and important topics there are. Do something you can be proud of
• Work with a fun group of colleagues that support you, challenge you and help you grow. We come from many different backgrounds, but what we have in common is the desire to operate at the very top of our fields and solve truly challenging problems in science and engineering. If you are similarly capable, caring and driven, you'll find yourself at home here
• Experience a truly flat hierarchy. Voicing your ideas is not only welcome but encouraged, especially when they challenge the status quo
• Receive a competitive compensation and equity package, in addition to plenty of perks such as generous vacation and parental leave, complimentary office food, as well as fun outings and events

We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.