Receptionist and Office Assistant

The Gower School; London; On-site; GBP 21,000 - 25,000; Full time

Job summary

Join a dynamic and friendly team as a Receptionist and Office Assistant at a vibrant primary school. This role is essential for ensuring a welcoming front office environment, where you will interact with parents, pupils, and staff daily. You will manage calls, maintain office organization, and provide hospitality during meetings and events. The position offers a permanent contract with a supportive workplace culture, along with opportunities for professional development. If you are organized, detail-oriented, and passionate about contributing to an educational setting, this could be the perfect opportunity for you!

Benefits

Additional annual leave after each full year

Annual salary reviews

In-house training

Career progression opportunities

Pension Scheme

Free hot lunch

Season ticket travel loans

Cycle to Work Scheme

Social Events

Employee Assistance Programme

Qualifications

• Experience in an educational setting and knowledge of office procedures.
• Ability to efficiently manage time and prioritize tasks.

Responsibilities

• Greeting visitors and managing calls in line with safeguarding policies.
• Maintaining office organization and assisting with administrative tasks.

Skills

Receptionist experience

School office experience

Hospitality experience

MS applications proficiency

Time management

Attention to detail

Education

A-Level education

GCSE in English

GCSE in Maths

Tools

iSAMS

Microsoft Teams

Job description

As a Receptionist and Office Assistant for The Gower School’s Primary site at Cynthia Street, you will play an integral role in ensuring the smooth running of the front office, and be the first point of contact for parents, pupils, and staff including visitors.

The ideal candidate will have prior receptionist, school office, and hospitality experience, and be proficient in MS applications.

Job Description

The key responsibilities are:

• Greeting and managing visitors and parents politely in line with the School’s Safeguarding policies
• Being responsible for answering the telephone and directing all calls to the appropriate member of staff
• Maintain office appearance, cleanliness, and organisation
• Set up meeting rooms as required and prepare refreshments for visitors, weekly meetings, senior leadership team and school events
• Being responsible for logging daily absences of pupils on iSAMS and Microsoft Teams
• Receiving and distributing orders promptly
• Provide general assistance and support to the Principal
• Assisting the office and management with administrative tasks whenever requested

Working hours:

Monday to Friday, 40 hours a week on a shift system, 8am – 5pm, 8.30am – 5.30pm, and 9am – 6pm. The school is open from 8 am to 6 pm, 48 weeks of the year. This is a permanent position.

Start:

ASAP

Salary:

£21,500 – £24,500 dependant on qualifications and experience and will be discussed at interview stage.

Person specification:

Our ideal candidate will have experience working in an educational setting and be knowledgeable about office procedures, organised, and flexible. The successful candidate will also be able to efficiently manage their time and prioritise tasks depending on their importance. Providing hospitality to visitors, principal, and senior leaders is a vital part of the role.

You will have great attention to detail and the ability to work well in a team. Working within a busy and dynamic educational setting, you will be able to interact with parents, pupils, and visitors in a polite and helpful manner. You will be educated to A-Level, with GCSE passes in English and Maths (essential).

Employee benefits:

Our staff members enjoy a range of perks such as:

• 1 additional day of annual leave after each full year of employment
• Annual salary reviews
• In-house training and external training as part of career development
• Career progression opportunity
• Pension Scheme
• Free hot lunch prepared by our cook on the premises every day
• Season ticket travel loans
• Cycle to Work and Tech Schemes
• Social Events

Employee Assistance Programme:

We value our employees, and now more than ever, we are committed to supporting their wellbeing. That’s why we have teamed up with Health Assured to offer an Employee Assistance Programme (EAP) to our entire staff.

This is a confidential service to help our employees manage personal and professional challenges, and get access to expert advice and compassionate guidance 24/7 – including counselling for emotional problems, legal information, bereavement support, medical information, and online self-help tools. The service is supported by exclusive resources, such as a virtual library of wellbeing information, plus a members-only app designed to improve mental and physical health.

In these uncertain times, The Gower School is proud to offer EAP to our entire team, alongside a thriving workplace culture that encourages everyone to deliver their best work.

If you have any questions, feel free to get in touch with us. We are happy to answer them!

We are committed to safeguarding and promoting the welfare of children. The successful candidate will be required to have a clear DBS check. External candidates will need to provide two references from previous employers.

A warm welcome and a cup of coffee is guaranteed!

Would you like to be a part of a friendly team? Apply Now!

Please send your CV in the first instance to [e-mail]

We look forward to receiving your application.