Receptionist

AEGIS London; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

AEGIS London seeks a proactive and customer-centric Receptionist for their front of house team in modern offices. The role involves diverse responsibilities from welcoming visitors to managing office logistics, ideal for someone with professional corporate experience. Join a company that values diversity and supports personal growth.

Qualifications

• Demonstrable experience as a receptionist in a corporate office setting.
• Ability to quickly learn new software.
• Punctual, organized, and responsive.

Responsibilities

• Meet and greet visitors with professional courtesy.
• Assist with room bookings and facility logistics.
• Handle office supplies and manage stock for events.

Skills

Organizational skills

Attention to detail

Customer service

Multitasking

Proactivity

Tools

Workday

Job description

Time Type:

Full time

Working Pattern:

Onsite

Purpose of the Role

We are looking for a professional, friendly, proactive and customer centric Receptionist to join our front of house team in our recently constructed modern offices to create a welcoming and helpful presence to AEGIS London employees and all external visitors and third parties. This position offers variety and will amongst other things look to guide and assist with events, catering, storage, stationery and all other matters connected with keeping the office running efficiently to the required standards. This position will suit someone with relevant experience in the field who thrives working in a professional environment.

Duties And Accountabilities

• Meet and greet all coming to reception and take calls from those dialling in with professional courtesy. Assist with room bookings and finding solutions where required
• Monitor and order stock of items for our kitchen and for any on-site events and help with the logistical elements involved
• Carry out new starter inductions and process leavers by removing from Paxton access system. Follow compliance procedures in respect of building passes
• Oversight of the day cleaner to ensure the office and meeting rooms are always presentable
• Alert the facilities manager with any issues/hazards in the office
• Assist with arranging business travel for employees, including flights, hotels and taxis with the aid of our travel agent
• Keep the stationery cupboard stocked and reorder when necessary, arrange collection of confidential waste and arrange off-site document storage
• Raise POs on workday and receipt/approve deliveries/invoices
• Carry out all other general duties for the Facilities office such as scanning etc and assist the facilities manager when required. Assist with Ad-hoc and company events where required
  
  

Skills, Knowledge And Experience

The successful candidate will be/have:

• Demonstrable experience working as a receptionist or similar within a professional corporate office setting
• Comfortable with learning new software quickly (Workday would be advantageous)
• Be organised, punctual, responsive and methodical with work and records with a high attention to detail
• Be engaging and proactive with tasks by being alert to any issues and sharing any ideas with the facilities manager for improving our service
• Have the ability to multitask, prioritise and able to meet tight deadlines whilst managing expectations
  
  

AEGIS Values

Fairness and respect

We make decisions considering the best interests of key stakeholders. We are direct and straightforward in our actions, working collaboratively to create a culture of fairness and respect.

Open and inclusive

We act with integrity, valuing diversity of thought and background. We take time to listen to the needs of our customers, stakeholders and colleagues working together to seek and share information.

Ambitious

We have a passion for success, aspiring to be recognised as best in class. We embrace new opportunities, encouraging innovation in pursuit of our goals.

Striving to be better

We strive to improve at all times, challenging complacency, being agile and adapting to change. We always seek to improve our customers’ experience with us.

Investing in people’s potential

We provide an environment where each employee can reach their personal potential. We encourage personal accountability for performance and individual ownership for growth and success.

AEGIS London is an equal opportunities employer and recognises the value of a diverse workforce in facilitating better decision making and business growth. We encourage a variety of differing views, perspectives and insights to create a collaborative working environment. Diversity and Inclusion are fundamental to our business and we encourage applications from all backgrounds recognising the diversity of society and our customers.

It’s important to us that you are able to perform at your best when applying for a role with AEGIS London. If there are any adjustments we can reasonably make to ensure that the process is accessible for you please telephone us on [phone] or email [e-mail]

As a business, we understand individual circumstances may differ and aim to be adaptable and to support flexible working practices. Talk to our recruitment team to understand how AEGIS London can help support you in reaching your full potential