Receptionist

Gearing Recruitment Solutions Ltd; Lancashire; On-site; GBP 20,000 - 21,000; Full time

Job summary

Gearing Recruitment Solutions Ltd. requires an organised and approachable Receptionist/Administrator to provide professional front-of-house service and admin support on-site. You will be the first point of contact, handling calls, visitors and day-to-day tasks efficiently.

The role emphasises reliability, discretion and clear communication, with duties across reception, kitchen and shared workplace areas, including MS Office tools and meeting coordination.

Qualifications

• Experience in reception or admin roles preferred.
• Experience in construction, engineering or site-based environment would be helpful but is not essential.
• Proficient with MS Outlook, Word and Excel.

Responsibilities

• Answer incoming business calls and transfer or distribute enquiries to the appropriate person or department.
• Welcome visitors, manage the signing-in process and issue visitor badges.
• Manage meeting-room bookings and ensure rooms are ready when required.
• Arrange taxis for employees and visitors.
• Maintain a professional, welcoming and tidy front-of-house area.
• Report maintenance issues and defects promptly to the appropriate site contact.
• Keep the kitchen presentable and ensure essential supplies are regularly replenished and ordered.
• Prepare and distribute the weekly Executive Movements Sheet.
• Sort incoming post and scan or distribute it to recipients.
• Process outgoing post using the franking machine.

Skills

Friendly & professional

Organised

Reliable

Attention to detail

Clear communication

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Role: Receptionist / Administrator

Start Date: 01/09/2026

Pay: 14.50 - 15.40/hour

We are looking for an organised, approachable and professional Receptionist to provide an excellent front-of-house service and help ensure the smooth day-to-day running of our site.

As the first point of contact for callers and visitors, you will represent the business professionally while providing reliable administrative and workplace support to colleagues.

Key responsibilities

• Answer incoming business calls and transfer or distribute enquiries to the appropriate person or department.

• Welcome visitors, manage the signing-in process and issue visitor badges.

• Manage meeting-room bookings and ensure rooms are ready when required.

• Arrange taxis for employees and visitors.

• Maintain a professional, welcoming and tidy front-of-house area.

• Report maintenance issues and defects promptly to the appropriate site contact.

• Keep the kitchen presentable and ensure essential supplies are regularly replenished and ordered.

• Prepare and distribute the weekly Executive Movements Sheet.

• Sort incoming post and scan or distribute it to recipients.

• Process outgoing post using the franking machine.

About you

You will be:

• Friendly, professional and confident when dealing with visitors and telephone enquiries.

• Highly organised, with the ability to manage several tasks and priorities.

• Reliable, proactive and attentive to detail.

• Comfortable using Microsoft Outlook, Word and Excel.

• Able to communicate clearly with employees, visitors and suppliers.

• Discreet when handling confidential or sensitive information.

• Willing to take ownership of the reception, kitchen and shared workplace areas.

Previous reception or administrative experience is preferred. Experience working within a construction, engineering or site-based environment would be helpful but is not essential.