Reception & Facilities Coordinator

Klipboard; Leeds; On-site; GBP 22,000 - 26,000; Full time

Job summary

Klipboard is recruiting for a Facilities and Administration role in Leeds, providing a welcoming first point of contact and keeping the office running smoothly through reception, facilities coordination and administrative support.

You will welcome visitors, handle calls, manage sign-in, keep meeting rooms stocked, and support directors with travel, expenses, meetings and events. The role requires two years' reception experience and strong organisational skills.

Qualifications

• Two years' reception or office administration experience.
• Excellent communication and telephone manners.
• Strong organisational skills and attention to detail.

Responsibilities

• Welcome visitors, clients and couriers; manage sign-in, passes and access procedures.
• Handle calls, messages, the general office inbox and enquiries; sort post and arrange deliveries and couriers.
• Keep reception, meeting rooms and the kitchen tidy and stocked; arrange room bookings, refreshments and equipment.
• Provide routine administration, including filing, scanning, copying and data entry.
• Arrange business travel and accommodation within policy and budget; prepare itineraries and manage changes or disruption.
• Process expense claims and travel records; support managers and directors with meetings, events, research and materials.
• Cover the head office phone line during lunch breaks, absences and annual leave. Follow call-handling procedures, greet callers professionally, route calls and take clear messages.

Skills

Reception experience

Communication skills

Organisational skills

MS Office / Google Workspace

Tools

RingCentral

Salesforce

Job description

Klipboard is recruiting for a Facilities and Administration role in Leeds, providing a welcoming first point of contact and keeping the office running smoothly through reception, facilities coordination and administrative support.

You will welcome visitors, handle calls, manage sign-in, keep meeting rooms stocked, and support directors with travel, expenses, meetings and events. The role requires two years' reception experience and strong organisational skills.