Dynamic Office & Facilities Coordinator Twin Building Admin

ELITE PERSONNEL SERVICES LTD; Leeds; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Free onsite parking

Generous benefits package

Job summary

Elite Personnel Services Limited in Leeds is seeking an Office Coordinator to support two office buildings. You will manage visitors, handle calls and emails, and prepare meeting rooms while coordinating post and day-to-day admin tasks.

The role requires strong organisational and communication skills, the ability to multitask, and a professional, approachable manner. Familiarity with Microsoft Office is essential.

Qualifications

• Previous experience in an office coordinator, receptionist, facilities or administrative role.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Professional and approachable manner.
• Ability to work independently and prioritise workload effectively.
• Good working knowledge of Microsoft Office applications, including Outlook, Word and Excel.
• Experience coordinating suppliers, deliveries or office logistics would be advantageous.

Responsibilities

• Acting as the first point of contact for visitors.
• Managing incoming calls, emails and general enquiries.
• Coordinating and preparing meeting rooms.
• Handling incoming and outgoing post.
• Supporting the day to day administration of two office buildings.
• Liaising with suppliers and service providers.
• Maintaining office filing systems, records and shared administrative documents.
• Assisting with onboarding for new starters.
• Monitoring and maintaining office stationery and consumables.
• Placing orders and tracking stock levels.
• Coordinating deliveries, collections and internal movement of equipment or materials between buildings.
• Supporting facilities related activities, reporting maintenance issues etc.

Skills

Organisational skills

Multitasking

Communication skills

Interpersonal skills

Independent work

MS Office

Job description

Elite Personnel Services Limited in Leeds is seeking an Office Coordinator to support two office buildings. You will manage visitors, handle calls and emails, and prepare meeting rooms while coordinating post and day-to-day admin tasks.

The role requires strong organisational and communication skills, the ability to multitask, and a professional, approachable manner. Familiarity with Microsoft Office is essential.