Reception & Admin Coordinator - Front Office & HR Support

Stat Home Repair; Kintore; On-site; GBP 21,000 - 26,000; Full time

Job summary

STATS is seeking a proactive receptionist to provide front of house service for visitors and contractors, support across HR and office functions, and coordinate general office requirements at our Kintore site in Aberdeenshire.

You will welcome guests, answer calls, manage sign-in, process mail, coordinate inductions, support recruitment communications, input new hires into AX, and assist with documents and procurement.

Qualifications

• Confident user of Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in a fast-paced office environment.
• Good attention to detail.
• Ability to multitask and be flexible to business needs.
• Good communication skills both written and verbal.

Responsibilities

• Provide a polite and efficient welcome to all visitors to the facility.
• Promptly and politely answer and direct all phone calls to relevant employees.
• Ensure all visitors sign in and out of the facility.
• Handle all mail in accordance with the correct mailing procedure.
• Conducting site inductions for all contractor visits.
• Manage the recruitment mailbox and issue all applications to relevant regional representative.
• Issue regret emails to unsuccessful candidates.
• Support in updating Job Descriptions.
• Support in input of new hires into AX system.
• Prepare and issue employee letters and vouchers.
• Support in driving Health & Wellbeing Events across the company.
• Support in raising Purchase Requisitions for the department.
• Support in the scheduling of interviews.
• Ordering PPE for new starts.
• Ordering and coordinating catered lunches.
• Maintaining stationary stock.
• Providing administrative support to Project and Design Engineering Teams.
• Supporting in the processing of timesheets for Engineering staff.
• To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
• Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paperwork is complete.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Attention to detail

Multitasking

Communication skills

Tools

AX system

Job description

STATS is seeking a proactive receptionist to provide front of house service for visitors and contractors, support across HR and office functions, and coordinate general office requirements at our Kintore site in Aberdeenshire.

You will welcome guests, answer calls, manage sign-in, process mail, coordinate inductions, support recruitment communications, input new hires into AX, and assist with documents and procurement.