Reception & HR Admin Coordinator

STATS Group; United Kingdom; Remote; GBP 21,000 - 28,000; Full time

Job summary

STATS Group in Kintore, Aberdeenshire is seeking a friendly front of house and administrative support person to welcome visitors, coordinate office duties and support HR and engineering teams. You will manage reception, handle mail, assist with recruitment processes, update job descriptions, input new hires, prepare letters and vouchers, and help organise health events and purchases.

The role requires strong communication, attention to detail and the ability to multitask in a busy office

Qualifications

• Confident user of Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in a fast-paced office environment.
• Good attention to detail.
• Ability to multitask and be flexible to business needs.
• Good communication skills both written and verbal.

Responsibilities

• Reception Duties: Provide a polite and efficient welcome to all visitors to the facility.
• Reception Duties: Promptly and politely answer and direct all phone calls to relevant employees.
• Reception Duties: Ensure all visitors sign in and out of the facility.
• Reception Duties: Handle all mail in accordance with the correct mailing procedure.
• Reception Duties: Conduct site inductions for all contractor visits.
• HR Duties: Manage the recruitment mailbox and issue all applications to relevant regional representative.
• HR Duties: Issue regret emails to unsuccessful candidates.
• HR Duties: Support in updating Job Descriptions.
• HR Duties: Support in input of new hires into AX system.
• HR Duties: Prepare and issue employee letters and vouchers.
• HR Duties: Support in driving Health & Wellbeing Events across the company.
• HR Duties: Support in raising Purchase Requisitions for the department.
• HR Duties: Support in the scheduling of interviews.
• Office Duties: Ordering PPE for new starts.
• Office Duties: Ordering and coordinating catered lunches.
• Office Duties: Maintaining stationary stock.
• Office Duties: Providing administrative support to Project and Design Engineering Teams.
• Office Duties: Supporting in the processing of timesheets for Engineering staff.

Job description

STATS Group in Kintore, Aberdeenshire is seeking a friendly front of house and administrative support person to welcome visitors, coordinate office duties and support HR and engineering teams. You will manage reception, handle mail, assist with recruitment processes, update job descriptions, input new hires, prepare letters and vouchers, and help organise health events and purchases.

The role requires strong communication, attention to detail and the ability to multitask in a busy office