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Brook Street; Swindon; On-site; GBP 17,000 - 25,000; Full time

Benefits offered by this job

Laptop provided

Onsite working environment

Job summary

Brook Street is seeking an experienced Administrator to join a leading organisation in a regulated engineering and manufacturing environment. You will provide high-level administrative and documentation support to an engineering operations team, ensuring maintenance records remain accurate, compliant, and audit-ready.

You will draft, format and update SOPs and work instructions, coordinate reviews with engineers and suppliers, manage CMMS records, and support purchasing activities while

Qualifications

• Previous experience in administration, technical documentation, engineering support or maintenance support.
• Excellent written communication and technical writing skills.
• Strong attention to detail and organisational abilities.

Responsibilities

• Provide high-level administrative and documentation support to engineering operations.
• Draft, format and update SOPs, work instructions and technical documents.
• Coordinate document reviews and approval processes.
• Maintain accurate, inspection-ready documentation and CMMS records.
• Support maintenance planning and purchasing activities with external suppliers.
• Schedule contractor visits and site access, liaising with vendors.

Skills

Organisational skills

Multitasking

Technical writing

Microsoft Office

Document management systems

Purchasing systems

Tools

CMMS

Document management system

Purchasing software

Job description

Brook Street are currently recruiting for an experienced

Administrator to join a leading organisation operating within a highly regulated engineering and manufacturing environment.

This is an excellent opportunity for a skilled administrator with strong technical documentation experience to play a key role in supporting engineering operations, ensuring documentation remains accurate, compliant, and audit ready.

The Role

As an Administrator, you will be responsible for providing high-level administrative and documentation support to an engineering operations team. You will work closely with engineers, subject matter experts, vendors, and contractors to maintain essential maintenance documentation and support the smooth running of daily operations.

Key responsibilities include:

Documentation & Compliance

• Drafting, formatting, reviewing and updating SOPs, work instructions, procedures, forms and technical documents
• Coordinating document reviews and approval processes
• Maintaining accurate and inspection-ready documentation
• Supporting maintenance planning activities and extension requests
• Creating and updating equipment certification and maintenance documentation

Purchasing & Administration

• Raising and tracking purchase requisitions
• Supporting purchasing activities across the engineering function
• Providing general administrative support to the team
• Liaising with external suppliers and contractors
• Booking vendors for site-specific training
• Scheduling contractor visits and site access
• Ensuring service reports, certificates and required documentation are received and filed appropriately

CMMS Administration

• Managing maintenance records within the Computerised Maintenance Management System (CMMS)
• Creating maintenance procedures from supplier documentation and internal technical guidance

About You

We are looking for someone with:

• Previous experience in administration, technical documentation, engineering support or maintenance support
• Strong organisational and multitasking abilities
• Excellent written communication and technical writing skills
• Exceptional attention to detail
• Confidence working with Microsoft Office, including Word, Excel and PowerPoint
• Experience working with document management or purchasing systems

Highly Desirable

• Experience within a pharmaceutical, manufacturing, engineering, life sciences or other regulated environment
• Knowledge of GMP and Good Documentation Practice (GDP)
• Experience supporting engineering or maintenance teams
• Previous exposure to CMMS systems

What's on Offer?

• Competitive hourly rate of
• Full-time hours, Monday to Friday
• 08:30am - 4:40pm
• 12-month contract
• Modern onsite working environment
• Laptop and equipment provided
• Opportunity to gain experience with a globally recognised organisation

If you're an organised administrator with strong documentation skills and experience supporting technical or engineering teams, we'd love to hear from you.