Administrator

Brook Street; Swindon; On-site; GBP 19,631,000 - 22,730,000; Full time

Benefits offered by this job

Laptop provided

Modern onsite environment

Immediate start

Job summary

Brook Street is recruiting an Administrator in Swindon for a 12-month contract within a regulated engineering and manufacturing setting. You will support engineering operations with document control, purchasing and vendor coordination, ensuring compliant, audit-ready records.

Key tasks include drafting SOPs, coordinating reviews, maintaining CMMS data and supporting maintenance planning. Strong admin, documentation and MS Office skills are essential for success.

Qualifications

• Experience in administration, technical documentation, engineering support or maintenance support.
• Strong organisational and multitasking abilities.
• Excellent written communication and technical writing skills.
• Confidence with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Drafting, formatting, reviewing and updating SOPs, work instructions and technical documents.
• Coordinating document reviews and approvals.
• Maintaining inspection-ready documentation and maintenance records.
• Supporting maintenance planning and supplier/document control tasks.
• Managing CMMS records and creating procedures from supplier docs.

Skills

Administration

Documentation

MS Office

Technical writing

Attention to detail

CMMS

Job description

Administrator

Swindon | Full Time | £14.50 - £16.41 per hour | 12-Month Contract
Brook Street are currently recruiting for an experienced Administrator to join a leading organisation operating within a highly regulated engineering and manufacturing environment.
This is an excellent opportunity for a skilled administrator with strong technical documentation experience to play a key role in supporting engineering operations, ensuring documentation remains accurate, compliant, and audit ready.

The Role

As an Administrator, you will be responsible for providing high-level administrative and documentation support to an engineering operations team. You will work closely with engineers, subject matter experts, vendors, and contractors to maintain essential maintenance documentation and support the smooth running of daily operations.
Key responsibilities include:

Documentation & Compliance

• Drafting, formatting, reviewing and updating SOPs, work instructions, procedures, forms and technical documents
• Coordinating document reviews and approval processes
• Maintaining accurate and inspection-ready documentation
• Supporting maintenance planning activities and extension requests
• Creating and updating equipment certification and maintenance documentation

Purchasing & Administration

• Raising and tracking purchase requisitions
• Obtaining supplier quotations
• Supporting purchasing activities across the engineering function
• Providing general administrative support to the team

Vendor & Contractor Coordination

• Liaising with external suppliers and contractors
• Booking vendors for site-specific training
• Scheduling contractor visits and site access
• Ensuring service reports, certificates and required documentation are received and filed appropriately

CMMS Administration

• Managing maintenance records within the Computerised Maintenance Management System (CMMS)
• Supporting equipment data management
• Creating maintenance procedures from supplier documentation and internal technical guidance

About You

We are looking for someone with:

• Previous experience in administration, technical documentation, engineering support or maintenance support
• Strong organisational and multitasking abilities
• Excellent written communication and technical writing skills
• Exceptional attention to detail
• Confidence working with Microsoft Office, including Word, Excel and PowerPoint
• Experience working with document management or purchasing systems

Highly Desirable

• Experience within a pharmaceutical, manufacturing, engineering, life sciences or other regulated environment
• Knowledge of GMP and Good Documentation Practice (GDP)
• Experience supporting engineering or maintenance teams
• Previous exposure to CMMS systems

What's on Offer?

• Competitive hourly rate of £14.50 - £16.41 per hour
• Full-time hours, Monday to Friday
• 08:30am - 4:40pm
• 37.5-hour working week
• 12-month contract
• Immediate start available
• Modern onsite working environment
• Laptop and equipment provided
• Opportunity to gain experience with a globally recognised organisation