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GI Group Main Account; Swindon; On-site; GBP 30,000 - 40,000; Full time

Job summary

GI Group Main Account in Swindon is seeking an Engineering Documentation Specialist (GMP / GDP) on a 12-month contract to provide high-level admin and documentation support to the Engineering - Operations function within a pharmaceutical environment.

You will ensure maintenance and engineering documentation is accurate, controlled and inspection-ready, support purchasing/admin activity, and coordinate with vendors and contractors.

Qualifications

• 5-7 years' experience in administration, technical documentation, engineering/maintenance support or a related role.
• Strong organisational skills, communication skills and technical writing ability.
• Excellent attention to detail and confidence managing multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience using purchasing systems and document management systems (desirable).
• Experience in a pharmaceutical, life sciences, manufacturing or other regulated environment (preferred).
• Knowledge of GMP and GDP (advantageous).

Responsibilities

• Draft, format, edit and update SOPs, Work Instructions, procedures, forms and technical documentation.
• Coordinate document review/approval workflows and obtain approvals for new and updated procedures.
• Maintain controlled records for audit/inspection readiness (GMP/GDP).
• Support maintenance task extensions and equipment certificate documentation.
• Administer tasks and records within the CMMS; review/creation of equipment spares.
• Coordinate quotations with suppliers and raise purchase requisitions; liaise with vendors and schedule site work.

Skills

Documentation

Organisational skills

Stakeholder management

Technical writing

Attention to detail

Multi-priority handling

Education

High school diploma

Tools

CMMS

Microsoft Word

Microsoft Excel

Job description

12-month contract

Swindon SN3

Mon-Fri 08:30-16:40 (37.5 hrs/week)

Gi Group is recruiting on behalf of a global life sciences company providing products and services used across scientific research, healthcare and industrial laboratories. We're looking for an Engineering Documentation Specialist (GMP / CMMS) to provide high-level administrative and documentation support to the Engineering - Operations function within a pharmaceutical environment.

This role is ideal for someone who enjoys keeping systems organised and compliant, while supporting day-to-day engineering operations and proactively improving documentation processes.

You will help ensure maintenance and engineering documentation is accurate, controlled and inspection-ready, in line with GMP, Good Documentation Practice (GDP) and site procedures. You'll also support purchasing/admin activity and coordinate with vendors and contractors.

Documentation / Document Control

• Draft, format, edit and update SOPs, Work Instructions, procedures, forms and technical documentation
• Work closely with engineering teams and SMEs to support document reviews and updates
• Coordinate document review/approval workflows and obtain approvals for new and updated procedures
• Maintain accurate, controlled records to ensure documents are audit/inspection-ready (GMP/GDP compliant)
• Support extension requests for re-planning scheduled maintenance tasks
• Maintain equipment certificate documentation, ensuring maintenance documentation and equipment spares are completed

CMMS Administration

• Administer maintenance tasks and records within the Computerised Maintenance Management System (CMMS)
• review/creation of equipment spares
• constructing maintenance procedures using vendor documentation and site SME input

Purchasing Support

• Coordinate quotations with suppliers and vendors
• Raise and track purchase requisitions for goods and services
• Liaise with vendors and support booking of site-specific training
• Track vendor activities and ensure service reports, certificates and records are received and filed correctly
• Coordinate booking-in and scheduling of contractors/vendors for site work

What we're looking for:

• 5-7 years' experience in administration, technical documentation, engineering/maintenance support or a related role
• Strong organisational skills, communication skills and technical writing ability
• Excellent attention to detail and confidence managing multiple priorities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience using purchasing systems and document management systems (desirable)
• Experience in a pharmaceutical, life sciences, manufacturing or other regulated environment (preferred)
• Knowledge of GMP and Good Documentation Practice (GDP) (advantageous)
• Qualifications: high school diploma (or business administration / technical subject qualification)
• Experience in an engineering/technical environment is highly preferred
• Strong stakeholder management and coordination across internal teams, vendors and contractors
• Highly organised, with good planning and prioritisation skills
• Able to work independently, manage time effectively and follow tasks through to completion
• Committed to maintaining accurate, compliant and well-controlled documentation

Should you require any support or assistance, please contact your local Gi Group office.

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