Documentation Specialist

Randstad Construction and Property; Swindon; On-site; GBP 28,000 - 32,000; Full time

Job summary

Randstad Construction and Property in Swindon is seeking a Documentation Specialist to support the Engineering Operations team in a regulated manufacturing environment. You will oversee maintenance documentation, vendor coordination, and administrative tasks to ensure accurate, compliant, and efficient daily operations.

Drafting SOPs and forms, maintaining CMMS records, and ensuring all certificates and inspection-ready documentation are in place are key responsibilities.

Qualifications

• 5-7 years of experience in administration, technical documentation, or engineering support.
• Experience in pharmaceutical, life sciences, or regulated manufacturing settings preferred.
• Strong technical writing with attention to detail and GMP/GDP familiarity.
• Proficiency with document management systems and MS Office suite.

Responsibilities

• Draft, format, edit, and update SOPs, Work Instructions, forms, and records to GMP/GDP standards.
• Coordinate vendor quotes, purchase requisitions, and site training scheduling.
• Maintain CMMS records, spare data, and develop maintenance procedures from technical docs.
• Ensure service reports, certificates, and compliance records are inspection-ready.

Skills

Technical writing

Attention to detail

Document management systems

GMP/GDP knowledge

Education

High school diploma or equivalent in business administration or technical subject

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Documentation Specialist

Location: Swindon

Workplace: Onsite

Employment Type: Full-time, 12-month contract

Hours: 37.5 hours per week (Mon-Fri, 08:30 - 16:40)

Pay Rate: £14.50 - £16.41 per hour (£28,372.50 per annum equivalent)

Position Summary

We are seeking an Admin Documentation Specialist to support the Engineering Operations team in a regulated manufacturing environment. You will oversee maintenance documentation, vendor coordination, and administrative tasks to ensure accurate, compliant, and efficient daily operations.

Key Responsibilities

• Documentation: Draft, format, edit, and update SOPs, Work Instructions, forms, and technical records in compliance with site procedures and GMP/GDP standards.
• Vendor & Purchasing Coordination: Request vendor quotes, raise/track purchase requisitions, arrange contractor site training, and schedule site work.
• CMMS Administration: Maintain maintenance records, manage equipment spares data, and construct maintenance procedures from technical documentation.
• Record Keeping: Ensure service reports, certificates, and compliance records are fully completed and inspection-ready.

Requirements & Qualifications

• 5-7 years of experience in administration, technical documentation, or engineering support.
• Previous experience in a pharmaceutical, life sciences, or regulated manufacturing setting is highly preferred.
• Strong technical writing skills with excellent attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with document management systems.
• Knowledge of GMP (Good Manufacturing Practice) and GDP (Good Documentation Practice) is advantageous.
• High school diploma or equivalent qualification in business administration or a technical subject.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business