Document Specialist

Adecco; Swindon; On-site; GBP 28,000 - 32,000; Full time

Job summary

Adecco Group UK & Ireland is seeking a Documentation Specialist in Swindon to join the Engineering Operations team in a regulated manufacturing environment. You will manage SOPs, work instructions, procedures, and records to ensure accuracy, compliance, and audit readiness.

The role involves coordinating review and approvals, supporting GMP/GDP compliance, CMMS administration, and liaison with engineers, suppliers, and maintenance teams. Onsite, 12-month assignment with 37.5 hours per week.

Qualifications

• 5-7 years of administrative or technical documentation experience.
• Strong technical writing and document control skills.
• Excellent organisational and time management abilities.
• High accuracy and attention to detail.

Responsibilities

• Draft, format, edit, review, and update SOPs, work instructions, procedures, forms, and technical documents.
• Collaborate with engineering teams and SMEs to review procedures and improve operations.
• Coordinate document review and approval processes.
• Ensure GMP, GDP, and internal procedure compliance; maintain inspection-ready records.
• Support maintenance documentation and equipment certification records.
• Facilitate extensions and replanning for scheduled maintenance tasks.
• Obtain quotations from suppliers and raise purchase requisitions.
• Coordinate vendor and contractor site visits and training requirements.
• Administer maintenance records in CMMS and create maintenance procedures from vendor docs.

Skills

Administration

Technical writing

Document control

Time management

Communication

MS Office

Independent work

Education

High school diploma

Business Administration qualification

Engineering Support qualification

Tools

CMMS

Excel

Word

PowerPoint

Job description

Documentation Specialist

Location: Swindon

Contract: 12-Month Assignment

Hours: Full Time, 37.5 hours per week

Shift Pattern: Monday to Friday, 08:30 - 16:40

Pay Rate: £14.50 - £16.41 per hour

Start Date: ASAP

Workplace: Onsite

The Opportunity

We are seeking an experienced Documentation Specialist to join a busy Engineering Operations team within a highly regulated manufacturing environment. This is an excellent opportunity for a strong administrator with technical documentation experience to play a key role in ensuring engineering and maintenance documentation remains accurate, compliant, and audit-ready.

You will be responsible for supporting day-to-day operational activities while proactively driving improvements to documentation systems and processes. The role offers a varied workload, working closely with engineers, subject matter experts, suppliers, contractors, and internal stakeholders.

Key Responsibilities

Documentation Management

• Draft, format, edit, review, and update SOPs, work instructions, procedures, forms, and technical documents.
• Collaborate with engineering teams and subject matter experts to review and improve operational procedures.
• Coordinate document review and approval processes.
• Ensure documentation remains compliant with GMP, Good Documentation Practice (GDP), and internal procedures.
• Maintain accurate, controlled, and inspection‑ready records.
• Support maintenance documentation activities and equipment certification records.
• Facilitate extensions and replanning requests for scheduled maintenance tasks.

Purchasing & Procurement Support

• Obtain quotations from suppliers and vendors.
• Raise and track purchase requisitions for goods and services.
• Support purchasing processes and maintain accurate records.

Vendor & Contractor Coordination

• Liaise with suppliers, contractors, and service providers.
• Coordinate contractor and vendor site visits.
• Arrange site‑specific training requirements.
• Track vendor activities and ensure reports, certificates, and related documentation are received and filed correctly.

CMMS Administration

• Administer maintenance records and tasks within the Computerised Maintenance Management System (CMMS).
• Support equipment certification documentation.
• Create and maintain maintenance procedures using vendor documentation and internal engineering expertise.
• Assist in the review and creation of equipment spare parts documentation.

About You

We're looking for a highly organised professional who can manage multiple priorities while maintaining exceptional attention to detail.

Essential Skills & Experience

• 5-7 years' experience in administration, technical documentation, engineering support, maintenance support, or a similar role.
• Strong technical writing and document control experience.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint.
• Ability to work independently and manage competing priorities.

Desirable Experience

• Experience within pharmaceutical, life sciences, manufacturing, engineering, or another regulated environment.
• Understanding of GMP and Good Documentation Practice (GDP).
• Experience working with document management systems and purchasing systems.
• Previous experience supporting engineering or maintenance teams.
• Experience using CMMS systems.

Qualifications

• High school diploma or equivalent.
• Further qualifications in Business Administration, Engineering Support, Technical Administration, or a related discipline would be advantageous.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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