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Fawkes & Reece; Millom; On-site; GBP 18,000 - 24,000; Full time

Job summary

Fawkes & Reece are hiring a Site Administrator for a contract position in Millom. Role involves handling site administration, documentation, scheduling, and compliance tasks to support the Site Manager and project team.

Experience in administration and construction is preferred. Duties include logging records, coordinating visitors, and maintaining accurate site documentation and training records. Contract-based, weekly pay information to be provided by the client.

Qualifications

• Previous experience in an administration role.
• Previous experience in construction.
• Strong organisational skills.
• Excellent communication and customer service abilities.
• Confident in using PCs and systems.
• Attention to detail and problem-solving skills.

Responsibilities

• Collating and maintaining site-based information, including workforce records, project documentation, reports, and attendance data.
• Booking visitors, clients, contractors, and suppliers onto site and ensuring visitor records are accurately maintained.
• Administering site documentation prior to visitor arrival, including issuing visitor forms, access requests, site induction information, and paperwork completion.
• Managing diaries and schedules for site management, coordinating meetings, appointments, and site visits.
• Taking and distributing meeting minutes, ensuring actions are recorded and communicated to stakeholders.
• Tracking BioSite records, including monitoring attendance, site access, and compliance requirements.
• Monitoring training records to ensure operatives and staff hold required certifications and renewing as needed.
• Processing IT request forms, coordinating with IT for equipment, access, and system requests.
• Maintaining filing systems for site documentation and ensuring records are up to date.
• Providing general administrative support to the Site Manager and project team.

Skills

Organisational skills

Communication

Customer service

Attention to detail

Problem-solving

IT literacy

Job description

We're Hiring: Site Administrator

Location: Millom, LA18

Duration:Contract

Fawkes & Reece are hiring for a Site Administrator starting ASAP on a contract basis for our client based in Millom. Our client are a construction contractor completing construction work on a HMP scheme. As the Site Administrator, you will be responsible for completing administration tasks tracking and logging documentation. Previous construction experience is preferred but essential.

Job Responsibilities of the Site Administrator:

• Collating and maintaining site-based information, including workforce records, project documentation, reports, and attendance data.
• Booking visitors, clients, contractors, and suppliers onto site and ensuring all visitor records are accurately maintained.
• Administering site documentation prior to visitor arrival, including issuing visitor forms, access requests, site induction information, and ensuring all required paperwork is completed and approved.
• Managing diaries and schedules for site management, coordinating meetings, appointments, and site visits.
• Taking and distributing meeting minutes as required, ensuring actions are recorded and communicated to relevant stakeholders.
• Tracking BioSite records, including monitoring workforce attendance, site access, and compliance requirements.
• Monitoring and maintaining training records, ensuring operatives and staff hold the required certifications and qualifications and highlighting expiring training for renewal.
• Processing and tracking IT request forms, coordinating with the IT department to ensure equipment, access, and system requests are completed in a timely manner.
• Maintaining accurate filing systems for site documentation and ensuring records are up to date and readily accessible.
• Providing general administrative support to the Site Manager and project team to facilitate the successful delivery of site operations.

Required Experience for the Site Administrator:

• Previous experience in an administration role.
• Previous experience in construction.
• Strong organisational skills.
• Excellent communication and customer service abilities.
• Confident in using PC's and systems.
• Attention to detail and problem-solving skills.

Pay rate + Info:

• Contract based
• Paid weekly on Friday