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Tate; Eastleigh; On-site; GBP 22,000 - 29,000; Full time

Job summary

Tate is seeking a Residential Conveyancing Assistant on a 9-month maternity contract in the Eastleigh area. You will support Fee Earners and the Conveyancing team with administrative tasks, client communication, and file management in a busy property practice.

Ideal candidates will be highly organised, detail-oriented and able to manage multiple tasks. Proficiency with Microsoft Office and a proactive, professional approach to client service is essential.

Qualifications

• Organised with excellent attention to detail and ability to prioritise tasks.
• Proactive, professional, and able to work in a fast-paced team.
• Good typing and data entry skills with accurate record keeping.

Responsibilities

• Be the first point of contact for clients by phone, email, and in person.
• Provide quotations, take instructions, and open new files.
• Manage client onboarding, including ID verification and AML checks.
• Monitor the new business inbox and quotation platform.
• Follow up quotations and diarise key actions.
• Liaise with clients, estate agents, solicitors, and third parties.
• Obtain title documents, redemption statements, deeds, and search results.
• Prepare and issue contract documentation.
• Maintain diaries, arrange appointments, and support Fee Earners with file management.
• Produce accurate correspondence and legal documents using the case management system.
• Assist with general administration, including post, filing, scanning, and stationery orders.
• Organise meetings and support departmental activities.

Skills

Highly organised

Attention to detail

Data entry

Microsoft Office

Client-facing

Tools

Case management software

Job description

Residential Conveyancing Assistant - 9 Mth Contract

Job Type: Full-time, 9-Month Maternity Contract (Monday to Friday, 9.00am to 5.00pm)

We are seeking an organised, proactive, and client-focused Residential Conveyancing Assistant to join our client's busy Residential Property team on a 9 month maternity contract which could extend longer. This is an excellent opportunity for someone with good administrative skills who enjoys working in a professional, fast-paced environment and delivering excellent client service.

Supporting Fee Earners and the wider Conveyancing team, you will assist with a range of conveyancing and administrative duties. Whilst experience in a similar role would be ideal, the company would also consider an experienced administrator or legal or business graduate with some office experience.

Key Responsibilities

• Be the first point of contact for clients by phone, email, and in person.
• Provide quotations, take instructions, and open new files.
• Manage client on boarding, including ID verification and AML checks.
• Monitor the new business inbox and quotation platform.
• Follow up quotations and diarise key actions.
• Liaise with clients, estate agents, solicitors, and third parties.
• Obtain title documents, redemption statements, deeds, management packs, and search results.
• Prepare and issue contract documentation.
• Maintain diaries, arrange appointments, and support Fee Earners with file management.
• Produce accurate correspondence and legal documents using the case management system.
• Assist with general administration, including post, filing, scanning, and stationery orders.
• Organise meetings and support departmental activities.

You will be:

• Highly organised with excellent attention to detail.
• Able to prioritise and manage multiple tasks effectively.
• Comfortable working independently and as part of a team.
• Accurate with typing and data entry.
• Professional, personable, and confident with clients.
• Calm under pressure and adaptable to changing priorities.
• Flexible and willing to support colleagues when required.
• Strong organisational and diary management skills.
• Have a stable career history.
• Have a good working knowledge of Microsoft Office.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.