Conveyancing Administrator

Confidential; Matlock; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Generous annual leave entitlement

Parking permit provided

Full training and ongoing support

Supportive working environment

Job summary

Confidential is seeking a Conveyancing Administrator in Matlock for a full-time, office-based role within our Property Department. You will support solicitors and conveyancers with residential transactions from instruction through to completion.

Ideal candidates have 1–2 years in conveyancing or legal support, strong organisation and attention to detail, and proficiency in MS Office; LEAP experience is desirable. We offer a supportive team and ongoing training.

Qualifications

• 1–2 years' experience in a Conveyancing Assistant, Legal Assistant, or similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to work independently as well as part of a team.
• Client-focused and reliable approach.

Responsibilities

• Supporting solicitors and conveyancers with day-to-day management of residential conveyancing files.
• Preparing and processing legal documents relating to property transactions.
• Maintaining accurate client records and updating case management systems.
• Liaising with clients, estate agents, mortgage brokers, lenders and third parties.
• Conducting property searches and obtaining documentation.
• Preparing and submitting SDLT returns.
• Monitoring key dates and deadlines for transactions.
• Managing diaries, appointments, and meetings for fee earners.
• Ensuring GDPR compliance and confidentiality.
• Providing general administrative support including filing, scanning, and data entry.

Skills

Organisation

Time management

Attention to detail

Communication

MS Office

Independent worker

Tools

LEAP

Job description

Conveyancing Administrator

Location: Matlock
Job Type: Full-Time, Office Based

Join Our Growing Property Team

We are a well-established and client-focused law firm dedicated to providing exceptional legal services with a professional yet personal approach. Due to continued growth, we are seeking an experienced and highly organised Conveyancing Assistant to join our busy and friendly Property Department.

This is an excellent opportunity for someone with residential conveyancing experience who is looking to further develop their career within a supportive and professional legal environment.

The Role

As a Conveyancing Assistant, you will play a key role in supporting our solicitors and conveyancers with a varied caseload of residential property transactions. You will help ensure matters progress efficiently from instruction through to completion while delivering excellent service to our clients.

This position would suit a proactive and detail-oriented individual who thrives in a fast-paced legal environment and enjoys working as part of a collaborative team.

Key Responsibilities

• Supporting solicitors and conveyancers with the day-to-day management of residential conveyancing files
• Preparing and processing legal documents relating to property transactions
• Maintaining accurate client records and updating case management systems
• Liaising with clients, estate agents, mortgage brokers, lenders, and other third parties
• Conducting property searches and obtaining relevant documentation
• Preparing and submitting Stamp Duty Land Tax (SDLT) returns
• Monitoring key dates and deadlines to ensure smooth progression of transactions
• Managing diaries, appointments, and meetings for fee earners
• Ensuring compliance with GDPR, confidentiality requirements, and legal regulations
• Providing general administrative support including filing, scanning, photocopying, and data entry

About You

To be successful in this role, you will have:

• A minimum of 1-2 years' experience in a Conveyancing Assistant, Legal Assistant, or similar conveyancing support role
• Strong organisational and time-management skills
• Excellent attention to detail and accuracy
• Professional written and verbal communication skills
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• The ability to work independently as well as part of a team
• A professional, reliable, and client-focused approach

Desirable Skills & Experience

• Previous experience within a residential conveyancing department
• Experience using the LEAP case management system
• Knowledge of residential conveyancing procedures and processes
• Experience preparing SDLT returns and conducting property searches

Personal Qualities

• Positive and proactive attitude
• Strong problem-solving skills
• Excellent client care and communication abilitiesAbility to manage a busy workload and perform well under pressure

What We Offer

• Competitive salary based on experience
• Full training and ongoing support
• A supportive and professional working environment
• Career development opportunities within a growing law firm
• Generous annual leave entitlement
• Parking permit provided

Why Join Us?

This is a fantastic opportunity to become part of a growing and forward-thinking legal practice where your contribution will be valued. You will play an important role in supporting a busy Property team while continuing to build your legal knowledge and develop your career within a respected firm.

Equal Opportunities Statement

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.