New Build Conveyancing Assistant

Fairweather Law Limited; Leiston; On-site; GBP 22,000 - 28,000; Full time

Job summary

Fairweather Law is seeking an organised New Build Conveyancing Assistant to join our busy Conveyancing Department in Leiston on a fixed-term maternity cover basis. This role supports smooth progression of new build property transactions from instruction to completion, ensuring excellent client service and efficient case management.

The successful candidate will have strong administrative and communication skills, with attention to detail, and the ability to manage multiple matters while building

Qualifications

• Experience in conveyancing, legal, or property admin is preferred.
• Ability to manage multiple matters and meet deadlines.
• Excellent organisational and communication skills.
• Strong attention to detail and client-focused service.

Responsibilities

• Prepare and issue quotations for new build conveyancing matters.
• Open and set up new client files in line with procedures.
• Conduct AML and CDD checks to ensure compliance.
• Carry out Land Registry and title searches.
• Draft contracts and related documents.
• Maintain case records and progress updates.
• Coordinate completions and liaise with clients and stakeholders.
• Identify process improvements for efficiency.

Skills

Strong administrative skills

Excellent communication skills

Attention to detail

Manage multiple transactions

Client service orientation

Proactive problem-solving

Tools

Case management software

Job description

We are looking for an organised and proactive New Build Conveyancing Assistant to join our busy Conveyancing Department in Leiston on a fixed-term maternity cover basis.

Details

We are looking for an organised and proactive New Build Conveyancing Assistant to join our busy Conveyancing Department in Leiston on a fixed-term maternity cover basis. This role is key to supporting the smooth progression of new build property transactions from instruction through to completion, ensuring excellent client service and efficient case management throughout the conveyancing process.

The successful candidate will have strong administrative and communication skills, excellent attention to detail, and the ability to manage multiple transactions while building positive working relationships with clients, developers, solicitors, estate agents, lenders, and colleagues.

Key Responsibilities

• Prepare and issue quotations for new build conveyancing matters.
• Open and set up new client files in accordance with firm procedures and compliance requirements.
• Conduct Anti-Money Laundering (AML) and Client Due Diligence (CDD) checks, ensuring all regulatory and compliance requirements are met.
• Carry out Land Registry searches, including map searches and title investigations.
• Draft contracts and associated legal documentation.
• Prepare and issue contract packs to relevant parties.
• Respond to enquiries from clients, solicitors, developers, estate agents, lenders, and other stakeholders in a professional and timely manner.
• Assess requirements for indemnity insurance policies and implement appropriate cover where required.
• Maintain accurate records and update case management systems throughout each transaction.
• Liaise with clients and key stakeholders, providing regular progress updates and resolving issues promptly.
• Prepare and submit Stamp Duty Land Tax (SDLT) returns in line with compliance requirements.
• Coordinate and oversee completions, ensuring all documentation, funds, and deadlines are managed accurately.
• Support the wider New Build Conveyancing Team in achieving departmental objectives and maintaining excellent service standards.
• Identify opportunities to improve processes and contribute to the efficient operation of the department.

Skills and Experience

• Previous experience within a conveyancing, legal, or property environment, ideally with exposure to new build transactions.
• Strong administrative and organisational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple matters and work effectively to deadlines.
• High level of accuracy and attention to detail.
• Strong interpersonal skills with the ability to build positive working relationships.
• Experience using case management systems and maintaining accurate records.
• A proactive and professional approach to problem-solving and client service.

Personal Attributes

• Highly organised and efficient.
• Client-focused with a commitment to delivering exceptional service.
• Able to work both independently and as part of a team.
• Professional, reliable, and adaptable.
• Positive attitude with a willingness to support colleagues and contribute to team success.

About Us

Fairweather Law is dedicated to providing exceptional legal services to our clients during some of the most challenging times in their lives. Our team is committed to professionalism, compassion, and excellence.