Rail Project Administrator & Office Coordinator

Siemens España; East Midlands; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Flexible working

Mental health support

Gym membership

Bupa healthcare

Annual bonus

Pension

Life assurance

Cycle to Work

Job summary

Siemens Mobility in Derby is seeking an organised Team Administrator to join the ETCS Onboard project team. The role focuses on day-to-day office operations, diary management, visitor handling, and maintaining smooth administrative workflows for the Derby office.

The ideal candidate hasadministrative or office-support experience, strong MS Office skills, and the ability to handle multiple priorities with good attention to detail.

Qualifications

• Previous experience in an administrative, office support or customer service role.
• Strong proficiency in Microsoft Office and Microsoft 365 tools.
• Experience managing multiple priorities in a busy environment.
• Excellent organisational skills and attention to detail.
• Ability to work proactively with minimal supervision.
• Strong interpersonal and communication skills.

Responsibilities

• Providing comprehensive administrative support to the Project Team and Project Director, including diary management, expenses, report preparation, and deputising for the Office Manager during periods of absence.
• Acting as the first point of contact for visitors, ensuring a professional and welcoming office environment, managing visitor access and passes, and coordinating meeting room bookings and readiness.
• Maintaining accurate office records, tracking spreadsheets, contact lists, email distribution groups, and access management systems to support the smooth running of the Derby office.
• Managing office supplies, stationery, and consumables, including monitoring stock levels, organising storage areas, and raising purchase requisitions through OneSRM, MyIT, and Amazon.
• Supporting the efficient operation of the office by undertaking additional administrative duties and contributing to a well-organised, collaborative working environment.

Skills

Microsoft Office

Microsoft 365

Multitasking

Organisational skills

Interpersonal skills

Communication

Tools

OneSRM

MyIT

Amazon

Job description

Siemens Mobility in Derby is seeking an organised Team Administrator to join the ETCS Onboard project team. The role focuses on day-to-day office operations, diary management, visitor handling, and maintaining smooth administrative workflows for the Derby office.

The ideal candidate hasadministrative or office-support experience, strong MS Office skills, and the ability to handle multiple priorities with good attention to detail.