Team Administrator

Siemens; East Midlands; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Flexible working

Mental health support

Gym membership

Healthcare

Pension

Life assurance

Employee discounts

Cycle to work

Annual bonus

Parental leave

Learning opportunities

Career progression

Job summary

Siemens Mobility in Derby is seeking an organised Team Administrator to support the ETCS Onboard project team. You will provide comprehensive administrative and operational support to the project team and ensure a professional, welcoming office environment.

Key duties include diary management, visitor coordination, records maintenance, and managing office supplies. The role requires proactive, detail-oriented individuals with strong communication skills and experience in busy office settings.

Qualifications

• Previous experience in an administrative, office support or customer service role.
• Strong proficiency in Microsoft Office and Microsoft 365 tools.
• Experience managing multiple priorities in a busy environment.
• Excellent organisational skills and attention to detail.
• Ability to work proactively with minimal supervision.
• Strong interpersonal and communication skills.

Responsibilities

• Provide diary management and support to Project Team and Project Director.
• Greet visitors, manage access and meeting room bookings, and support a welcoming office environment.
• Maintain accurate office records, contact lists, and distribution lists.
• Manage office supplies and procurement, including stock levels and requisitions.
• Support additional admin duties to ensure a well-organised office in Derby.

Skills

Diary management

Multitasking

Organizational skills

Communication skills

Customer service

Tools

Microsoft Office & 365 tools

Job description

Closing Date: 9th December 2026- Please note, we may close this advert earlier than advertised if we receive a high volume of applications.

Siemens Mobility is a global market leader in rail infrastructure, shaping the future of transportation through cutting-edge technology, digital innovation, and sustainable engineering. As part of our Rail Infrastructure business, you will join a team that is transforming how people and goods move, making rail travel safer, smarter, greener, and more efficient.

We are looking for an organised and proactive Team Administrator to join our ETCS Onboard project team based in Derby. This role is central to the smooth day-to-day operation of the office, providing administrative and operational support to the project team while helping to maintain an efficient, professional and welcoming workplace environment.

You will make a difference by...

• Providing comprehensive administrative support to the Project Team and Project Director, including diary management, expenses, report preparation, and deputising for the Office Manager during periods of absence.
• Acting as the first point of contact for visitors, ensuring a professional and welcoming office environment, managing visitor access and passes, and coordinating meeting room bookings and readiness.
• Maintaining accurate office records, tracking spreadsheets, contact lists, email distribution groups, and access management systems to support the smooth running of the Derby office.
• Managing office supplies, stationery, and consumables, including monitoring stock levels, organising storage areas, and raising purchase requisitions through OneSRM, MyIT, and Amazon.
• Supporting the efficient operation of the office by undertaking additional administrative duties and contributing to a well-organised, collaborative working environment.

What You’ll Need To Succeed...

• Previous experience in an administrative, office support or customer service role.
• Strong proficiency in Microsoft Office and Microsoft 365 tools.
• Experience managing multiple priorities in a busy environment.
• Excellent organisational skills and attention to detail.
• Ability to work proactively with minimal supervision.
• Strong interpersonal and communication skills.

Benefits

• Wellbeing: Flexible working, 24/7 mental health support, subsidised gym memberships, subsidised Bupa healthcare, enhanced sick pay.
• Financial: Match and More pension, life assurance, Perks at Work discounts, Cycle to Work scheme, annual bonus.
• Family: Day-one paid parental rights, shared parental leave, 26 days annual leave plus public holidays, buy/sell up to 5 days, volunteering days and sabbaticals.
• Personal Growth: Access to online learning, external development opportunities and career progression.

Transform The Everyday with us

Join Siemens Mobility where your wellbeing, growth and future matter.

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the every day with us!

We are a Disability Confident Leader and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter, who will be happy to support you.

At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change.