Racing Operations Coordinator - Raceday & Admin Pro

The Jockey Club; Sefton; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

TeamPass Ticket

Pension scheme

Healthcare cash back

25 days annual leave

Eyecare vouchers

Ride to work cycle scheme

Staff discounts

Job summary

The Jockey Club at Aintree Racecourse is seeking a Racing Assistant to provide essential administrative support for the racing function. You will be the main contact for permanent and casual staff and stakeholders, handling correspondence, minutes, and race day paperwork to ensure smooth operations.

Responsibilities include liaising with officials and veterinary/medical teams, coordinating race day calendars, and supporting pre-raceday briefings.

Qualifications

• Highly organised and process driven approach.
• Excellent telephone manner and strong communication skills.
• Proactive with ability to work independently and in a team.

Responsibilities

• Provide administration support to the Head of Racing and act as main contact for staff and stakeholders.
• Attend meetings, take minutes and relay outcomes when the Head of Racing is unavailable.
• Prepare and distribute pre-raceday paperwork and race day contracts for Medical, Veterinary, and related teams.
• Liaise with Raceday Officials, Veterinary & Medical Teams on fixtures, invoicing, and duties.
• Coordinate with stakeholders including PJA & NTF to disseminate essential race day information.
• Arrange race day casual staff and shifts, working with relevant managers and teams.
• Update orders of running and race day calendars in preparation for meetings and events.

Skills

Highly organised

Excellent telephone manner

Office administration

Proactive and independent

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Jockey Club at Aintree Racecourse is seeking a Racing Assistant to provide essential administrative support for the racing function. You will be the main contact for permanent and casual staff and stakeholders, handling correspondence, minutes, and race day paperwork to ensure smooth operations.

Responsibilities include liaising with officials and veterinary/medical teams, coordinating race day calendars, and supporting pre-raceday briefings.