QA Document Control Specialist – Databooks & Compliance

NES Fircroft; Kintore; On-site; GBP 28,000 - 40,000; Full time

Job summary

HMH in Kintore is seeking a Document Controller for a 6 months plus ongoing contract. You will support quality activities across new-build, overhaul, and repair products, focusing on databook preparation, control, and regulatory compliance.

You will coordinate databook compilation, maintain electronic records, and ensure traceability, with strong attention to detail and excellent communication. This role requires group collaboration and a continuous improvement mindset.

Qualifications

• Experience in quality assurance, quality control, or manufacturing documentation.
• Strong document control and attention to detail.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organisational, analytical, and problem-solving abilities.
• Ability to work effectively across teams and organisational boundaries.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Continuous improvement mindset and commitment to best practice.

Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation in line with HMH procedures, contracts, and specifications.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records, databooks, and quality documentation from company archives.
• Provide vendors with documentation and material certificates required for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and compliance with applicable industry standards.
• Review API 16AR Repair Specification Levels (RSLs) and report findings to Engineering.
• Support customer requests for historical manufacturing and quality records.
• Liaise with vendor quality teams to ensure timely databook completion and approval.
• Maintain approved databooks and quality certification records, ensuring documents are released, linked correctly within document management systems, and available to customers.
• Provide documentation status updates to relevant stakeholders.
• Review product specifications to determine documentation requirements.
• Investigate and resolve documentation issues to ensure regulatory compliance.
• Identify documentation risks, support continuous improvement initiatives, and promote standardised ways of working.
• Maintain electronic records, including material certificates, service order documentation, and inspection reports.
• Support non-conformance investigations by providing quality documentation and product history.
• Comply with and promote HMH Health, Safety, Security and Environmental (HSSE) requirements.

Skills

Document control

Attention to detail

Microsoft Office

Communication skills

Organisational skills

Team collaboration

Job description

HMH in Kintore is seeking a Document Controller for a 6 months plus ongoing contract. You will support quality activities across new-build, overhaul, and repair products, focusing on databook preparation, control, and regulatory compliance.

You will coordinate databook compilation, maintain electronic records, and ensure traceability, with strong attention to detail and excellent communication. This role requires group collaboration and a continuous improvement mindset.