QA Document Control Associate

SRG; City of Edinburgh; On-site; GBP 24,000 - 40,000; Full time

Job summary

SRG in Edinburgh seeks a Temporary QA Document Control Associate to digitize, organize, and verify GMP documentation. You will scan controlled documents, ensure electronic records are complete, legible, and accurate replicas of paper originals, and maintain data integrity under established procedures.

The role requires attention to detail, strong organization, and the ability to follow GDP, ALCOA+ and company SOPs while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required.
• Desirable experience in a regulated industry.
• Desirable QA/ Document Control experience in GMP.
• Desirable knowledge of GMP, GDP, ALCOA+ and QA principles.
• Proficiency in Word, Excel, Outlook and Adobe Pro.
• Ability to learn electronic document management systems.
• Able to manage multiple tasks with some supervision.
• Strong organizational and time-management skills.

Responsibilities

• Ensure compliance with laws, regulations, and company SOPs.
• Scan GMP documentation using approved procedures.
• Verify scanned documents are complete, legible, and in order.
• Perform page-by-page quality checks for correct order and orientation.
• Identify and resolve missing pages, poor image quality, duplicates, or incomplete scans.
• Organize and index scanned documents per procedures.
• Upload and verify documents into the EDS.
• Maintain tracking logs of scanned documents.
• Handle controlled documents per GMP, GDP, ALCOA+ and procedures.
• Support archival, retrieval, filing and records management.
• Communicate discrepancies to QA for resolution.
• Maintain confidentiality of quality records.
• Assist with other QA and Document Control tasks.

Skills

Detail-oriented

Organized

Attention to data integrity

Ability to follow procedures

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Adobe Pro

Job description

• Job title: QA Document Control Associate
• Location: Edinburgh
• Contract: 3 months

Job overview

The Temporary QA Document Control Associate supports the Quality Assurance (QA) department by assisting with the digitization, organization, and verification of GMP documentation. This position is responsible for scanning controlled documents and ensuring that electronic records are complete, legible, and are an accurate representation of the original paper records. The ideal candidate is detail-oriented, organized, and able to follow established procedures while maintaining data integrity and document accuracy.

Principal accountabilities

• Ensure compliance with all relevant laws and regulations as well as company procedures, policies, and SOPs.
• Scan GMP documentation using approved/ appropriate document scanning procedures.
• Verify that scanned electronic documents are complete, legible, and accurately represent the original paper documents and compliant with company procedures.
• Perform page-by-page quality checks to confirm all pages have been captured in the correct order and orientation.
• Identify and resolve issues such as missing pages, poor image quality, duplicate pages, or incomplete scans.
• Organize and index scanned documents according to established document control procedures.
• Upload and verify scanned documents into the approved electronic document management system.
• Maintain accurate tracking logs and records of scanned documents.
• Handle controlled documents in accordance with GMP, Good Documentation Practices (GDP), ALCOA + and company procedures.
• Support document archival, retrieval, filing, and record management activities.
• Communicate discrepancies or documentation issues to QA personnel for resolution.
• Maintain confidentiality of quality records and proprietary information.
• Assist with other QA and Document Control activities as assigned.

Qualifications/ knowledge/ experience

(Technical/ professional knowledge and skills competency)

• High school diploma or equivalent is required
• Prior experience in a regulated industry is desirable
• Minimal experience in QA/ Document Control Role in GMP industry is desirable
• Basic knowledge of Good Manufacturing Practices (GMP), Good Documentation Practices (GDP), ALCOA+ and Quality Assurance principles is desirable
• Proficiency in Microsoft Word, Excel, Outlook, Adobe Pro.
• Ability to learn electronic document management systems.
• Ability to exercise sound discretionary judgment prioritizes multiple competing tasks, and work with some supervision.
• Strong organizational and time management skills.
• Incumbent must be able to sit at a computer and to use a computer keyboard for long periods of time.