QA Document Control Associate

Veranova L P; City of Edinburgh; On-site; GBP 17,000 - 22,000; Full time

Benefits offered by this job

Inclusive culture

Competitive compensation

Pension contributions

Professional development

Job summary

Veranova L P is seeking a detail-oriented QA Document Control Associate for a 12-week assignment. The role involves digitizing GMP records, ensuring accuracy, and maintaining electronic document systems. You will scan, verify, index, and file controlled documents while adhering to GDP, ALCOA+ and company procedures.

The position requires strong organizational skills and the ability to work under supervision, with a focus on data integrity and compliance within a professional office setting.

Qualifications

• High school diploma or equivalent required.
• Basic knowledge of GMP, GDP, ALCOA+ and QA principles.
• Proficiency in Word, Excel, Outlook and Adobe Pro.
• Ability to learn electronic document management systems.

Responsibilities

• Scan GMP documentation and verify electronic records for completeness and accuracy.
• Perform page-by-page quality checks to ensure correct order and orientation.
• Organize and index scanned documents per established procedures.
• Upload scanned documents into the approved EDS and maintain tracking logs.
• Maintain confidentiality of quality records and proprietary information.
• Support archival, retrieval and other document control activities.

Skills

Detail-oriented

Organizational skills

Time management

Document management systems

Discretion

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe Pro

Job description

At Veranova, we believe people are our most important asset, and we are dedicated to building the most talented and diverse workforce in our industry. Our commitment to uncompromising focus on quality, compliance, safety, and excellence in delivery shapes everything we do. We are not just looking for skills; we are seeking innovative individuals who have a mindset open to learning and growth, and a desire to make a difference.

Veranova is a global leader in the development and manufacturing of complex active pharmaceutical ingredients (APIs) for pharma and biotech customers. With deep technical expertise and impressive flexibility, we develop solutions and processes that support and accelerate innovation.

Join us on our mission to enable current and next-generation therapeutics to improve and save the lives of patients.

Every role at Veranova plays a part in delivering an exceptional customer experience through ownership and integrity.

This is a temporary 12 week assignment

Role Overview:

The Temporary QA Document Control Associate supports the Quality Assurance (QA) department by assisting with the digitization, organization, and verification of GMP documentation. This position is responsible for scanning controlled documents and ensuring that electronic records are complete, legible, and are an accurate representation of the original paper records. The ideal candidate is detail-oriented, organized, and able to follow established procedures while maintaining data integrity and document accuracy.

Core Responsibilities:

• Ensure compliance with all relevant laws and regulations as well as Veranova procedures, policies, and SOPs.
• Scan GMP documentation using approved/ appropriate document scanning procedures.
• Verify that scanned electronic documents are complete, legible, and accurately represent the original paper documents and compliant with Veranova procedures.
• Perform page-by-page quality checks to confirm all pages have been captured in the correct order and orientation.
• Identify and resolve issues such as missing pages, poor image quality, duplicate pages, or incomplete scans.
• Organize and index scanned documents according to established document control procedures.
• Upload and verify scanned documents into the approved electronic document management system.
• Maintain accurate tracking logs and records of scanned documents.
• Handle controlled documents in accordance with GMP, Good Documentation Practices (GDP), ALCOA + and company procedures.
• Support document archival, retrieval, filing, and record management activities.
• Communicate discrepancies or documentation issues to QA personnel for resolution.
• Maintain confidentiality of quality records and proprietary information.
• Assist with other QA and Document Control activities as assigned.

Qualifications/Knowledge/Experience:

• High school diploma or equivalent is required
• Prior experience in a regulated industry is required
• Minimal experience in QA/ Document Control Role in GMP industry is preferred
• Basic knowledge of Good Manufacturing Practices (GMP), Good Documentation Practices (GDP), ALCOA+ and Quality Assurance principles.
• Proficiency in Microsoft Word, Excel, Outlook, Adobe Pro.
• Ability to learn electronic document management systems.
• Ability to exercise sound discretionary judgment prioritizes multiple competing tasks, and work with some supervision.
• Strong organizational and time management skills.
• Incumbent must be able to sit at a computer and to use a computer keyboard for long periods of time.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners, and filing cabinets.
• Occasional walking, reaching, handling, twisting, and bending spine at waist when filing or operating office equipment.

Our Commitment:

• Inclusive Culture: At Veranova an inclusive culture is integral to our values. We are committed to ensuring that everyone can bring their full self to work and thrive in their career.
• Financial Wellness: The company provides an industry-leading compensation package, and this position is eligible for an annual performance bonus in accordance with the terms of the applicable bonus plan. You will also receive excellent pension contributions with the option of making contributions via salary sacrifice and access to discounts from major online and high street stores.
• Health & Wellbeing: As well as being entitled to 25 days' annual leave plus recognised Scottish public holidays, our colleagues are also eligible to participate in benefits such as our Health Shield Cash Plan, Cycle2Work Scheme, life insurance, income protection, and GP Anytime.
• Professional Development: Opportunities for continuous growth and development through resources such as LinkedIn Learning, functional career pathways, and individual Personal Development Plans to map out your future with us.

Additional Information:

Under UK legislation, we are required to ensure that all employees have the legal right to work in the UK, both at the time of offer and throughout their employment. Please note that we are not able to provide sponsorship for this role, so applicants must have the necessary right to work in place independently.

Veranova is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.

All applications are carefully considered, and your details will be stored on our secure Application Management System. This is used throughout Veranova for the selection of suitable candidates for our vacancies as they arise. Veranova respects your privacy and is committed to protecting your personal information. For more information about how your personal data is used please view our privacy notice .