Quality document controller/ archive solutions specialist

Adecco; Liverpool; On-site; GBP 26,000 - 34,000; Full time

Job summary

Adecco is seeking a Quality Document Controller/Archive Solutions Specialist for a 12-month contract in Speke, Liverpool. The role supports global quality system processes and EDMS-related activities, ensuring compliance with cGMPs and regulatory requirements for company documents.

Responsibilities include document control, offsite storage coordination, and interaction with internal and external customers to manage documents and records.

Qualifications

• Experience with document systems/EDMS and archiving of documents.
• Knowledge of regulatory requirements in pharma/biotech/vaccine industries.
• Ability to analyze issues and support decision making.
• Strong written and verbal communication, influencing and negotiation.
• Ability to work independently and manage multiple projects.

Responsibilities

• Review and store records in the records room.
• Issue and reconcile site logbooks.
• Assist filing of EDMS documents.
• Search, locate, and distribute documents onsite and offsite.
• Arrange offsite storage of records.
• Process audits and customer requests.
• Perform as a Document Coordinator.

Skills

Document management

EDMS

Regulatory knowledge

GxP

TrackWise

Microsoft Office

Problem solving

Independent worker

Education

Business or science degree

Tools

TrackWise

EDMS systems

Job description

12 Month Contract - Quality document controller/ Archive solutions specialist

Working for a multinational pharmaceutical company based in Speke Liverpool.

This role would suite a graduate with a business or science degree.

This role provides support to the maintenance of global quality system processes, procedures and operational activities for Document and Records Management Systems.

Providing EDMS(Electronic data management systems) technical support, including assurance that all aspects comply with cGMPs, legal, regulatory requirements, for company documents.

This role will involve working with internally and external customers to arrange offsite storage and working internally to retrieve and store documents.

Duties Involve:

• Review and storage of records submitted to the records room.
• Issue and reconcile logbooks for the site.
• Assist in filing of EDMS documents.
• Assist in searching, locating, obtaining and distributing documents are records both onsite and offsite.
• Arranging offsite storage of records.
• Processing audit and customer requests.

Performing as a Document Coordinator.

• Executing workflow and effective document management for Controlled Documents
• Serving as a contact for basic technical questions relating to the use of the document management system globally
• Notifying staff of new, revised and withdrawn controlled documents
• Troubleshooting workflows and report generation
• Formatting when required
• Periodic review workflows, reporting and support

Knowledge, Skills & Competencies:

• Previous experience working with document systems / EDMS archiving documenting and storing documents as a document controller or archiving specialist.
• General knowledge of regulatory requirements for the pharmaceutical, biotechnology or vaccine industry.
• Ability to analyse issues and problem solve to support decision making
• Excellent interpersonal effectiveness, written/verbal communication, influencing and negotiation skills
• Ability to work independently
• Excellent computer skills and advanced knowledge of Quality Systems. Direct experience with TrackWise, EDMS systems, GxP Archival Systems and Microsoft Office including Word, PowerPoint and Excel.
• Self-motivator with the ability to follow-up on and complete multiple projects simultaneously.
• Highly attentive to details and able to work well as part of a team.