Purchasing and Payments Officer

Westfield Secondary School; Sheffield; Hybrid; GBP 15,000 - 18,000; Part time

Job summary

Westfield Secondary School is seeking a part-time Purchasing and Payments Officer to join the Housing and Neighbourhood Service team. The role offers 21 hours per week, Tue, Wed and Fri, with a hybrid work arrangement combining office and home working in Sheffield.

You will process requisitions, invoices and purchase orders on our finance system, handling utility bills and revenue spend items. The ideal candidate will have strong customer service, IT skills (Word, Excel, Outlook and Teams) and

Qualifications

• Experience using a finance system to process requisitions, invoices and purchase orders.
• Proficient IT skills including Word, Excel, Outlook and Microsoft Teams.
• Ability to work in a hybrid office/home environment.
• Excellent accuracy and attention to detail.

Responsibilities

• Process requisitions, invoices and purchase orders on the finance system.
• Deal with payment of utility bills and other spend items (G4 work).
• Populate and maintain records to ensure timely payments and supplier updates.
• Support the team with high-volume processing and meet deadlines.

Skills

Customer service

Communication

Organisational skills

Attention to detail

Tools

Finance system

Word

Excel

Outlook

Microsoft Teams

Job description

The Purchasing and Payments Team in the Housing and Neighbourhood Service has an opportunity for one part time Purchasing and Payments Officer to join them. The hours are 21 hours and days of working will be Tues, Weds and Friday - 7 hours per day.

We are a growing dedicated, and supportive team who provide an exceptional service to housing teams to purchase goods and services on their behalf. The service is extremely busy and consistently works at an extremely fast pace.

The successful applicant must be a team player, with excellent customer service and communication skills. You will need to be able to use a computer system to process requisitions, invoices, and purchase orders on our finance system. Experience using a finance system to process orders and payments is preferred, but not essential - as training will be provided for the right applicants if you are not able to currently do this. You will also need to be very competent in the use other applications such as Word, Excel, Outlook, and Microsoft Teams as well.

The successful candidates will be highly organised, proactive and be able to prioritise, work to deadlines and follow standard operating procedures. A can-do attitude and flexibility are essential due to the volume and variety of work. They will be required to undertake all the G4 work that the team is responsible for, which includes dealing with/payment of utility bills, processing payments and purchase orders for revenue spend items.

We need an enthusiastic and highly motivated individual to ensure day to day delivery is kept to the very highest standards. You must have excellent accuracy and attention to detail skills.

The role is hybrid, with a mix of home working and in our office, which is currently at Solpro, but we will be moving to the Lowedges Housing Office before the end of the year. Tuesday is currently our day in the office but this can change and the number of days in the office could change to meet business needs.

Interviews expected to be carried out week commencing 16 th November 2026 in person in Solpro.

We are investing in our workforce and are promoting opportunities to our under-represented groups. We value equality, diversity and inclusion and are focused on increasing the diversity of our workforce, particularly the number of Black, Asian, Minority Ethnic, Disabled and LGBTQ+ people, so that our teams reflect the communities in the city we serve. We are also supporting staff with unpaid caring responsibilities to work flexibly.

It is a great time to join us and we welcome your application.

Under the Guaranteed Interview scheme, applicants who are disabled, care leavers, or armed forces veterans will be guaranteed an interview if they meet the essential criteria and indicate their eligibility on the application form. Sometimes, if lots of people apply, we might not be able to interview everyone who qualifies for the Guarantee. In these cases, we’ll interview the candidates who best meet the essential criteria for the job.

Full-time employees work 37 hours for 52 weeks of the year and we offer a generous holiday entitlement. We are open to discussions about a wide range of flexible working opportunities which benefit you and the Council, including reduced hour contracts, working part time or as a job share.

If you are appointed to this role, your starting salary will be at the bottom of the grade. If you provide payslip evidence that your basic pay is greater than the bottom of the grade, we will consider starting you at the point of minimum advantage within the grade.

Equality of pay is extremely important to us. All roles at Sheffield City Council are going through an evaluation process which may result in changes to some pay arrangements from 2026. Find out more on our Sheff news page.

We are committed to safeguarding and promoting the welfare of all individuals, ensuring a safe and supportive environment for everyone and where appropriate to the role the successful applicant will be required to undertake relevant safeguarding checks.