Purchasing And Payments Officer

Westfield Secondary School; United Kingdom; Hybrid; GBP 11,000 - 14,000; Part time

Job summary

Westfield Secondary School is recruiting for a part-time Purchasing and Payments Officer to join the Housing and Neighbourhood Service team. The role is 21 hours per week, with days Tuesday, Wednesday and Friday, each 7 hours, and a hybrid working pattern between home and the Solpro/Lowedges offices in the city.

The successful candidate will process requisitions, invoices and purchase orders on our finance system, and handle utilities payments.

Qualifications

• Experience using a finance system to process requisitions, invoices and purchase orders.
• Proficient in Word, Excel, Outlook and Microsoft Teams.

Responsibilities

• Process requisitions, invoices and purchase orders on the finance system.
• Handle payments including utility bills and revenue spend items.
• Provide high‑quality customer service and communicate effectively with stakeholders.
• Support day‑to‑day delivery and meet deadlines following standard operating procedures.

Skills

Customer service

Communication

Organisation

Attention to detail

Tools

Finance system

Excel

Word

Microsoft Teams

Job description

The Purchasing and Payments Team in the Housing and Neighbourhood Service has an opportunity for one part time Purchasing and Payments Officer to join them. The hours are 21 hours and days of working will be Tues, Weds and Friday – 7 hours per day.

We are a growing dedicated, and supportive team who provide an exceptional service to housing teams to purchase goods and services on their behalf. The service is extremely busy and consistently works at an extremely fast pace.

The successful applicant must be a team player, with excellent customer service and communication skills. You will need to be able to use a computer system to process requisitions, invoices, and purchase orders on our finance system. Experience using a finance system to process orders and payments is preferred, but not essential – as training will be provided for the right applicants if you are not able to currently do this. You will also need to be very competent in the use other applications such as Word, Excel, Outlook, and Microsoft Teams as well.

The successful candidates will be highly organised, proactive and be able to prioritize, work to deadlines and follow standard operating procedures. A can-do attitude and flexibility are essential due to the volume and variety of work. They will be required to undertake all the G4 work that the team is responsible for, which includes dealing with/payment of utility bills, processing payments and purchase orders for revenue spend items.

We need an enthusiastic and highly motivated individual to ensure day to day delivery is kept to the very highest standards. You must have excellent accuracy and attention to detail skills.

The role is hybrid, with a mix of home working and in our office, which is currently at Solpro, but we will be moving to the Lowedges Housing Office before the end of the year. Tuesday is currently our day in the office but this can change and the number of days in the office could change to meet business needs.

Interviews expected to be carried out week commencing 16th November 2026 in person in Solpro.

We are investing in our workforce and are promoting opportunities to our under-represented groups. We value equality, diversity and inclusion and are focused on increasing the diversity of our workforce, particularly the number of Black, Asian, Minority Ethnic, Disabled and LGBTQ+ people, so that our teams reflect the communities in the city we serve. We are also supporting staff with unpaid caring responsibilities to work flexibly.