Proposals Coordinator

KBM Resourcing; Old Baldragon; On-site; GBP 26,000 - 38,000; Full time

Job summary

KBM Resourcing in Dundee is seeking a Proposals Coordinator to prepare and issue quotations in response to client enquiries, ensuring accuracy and alignment with pricing policies.

You will review technical drawings, coordinate with Sales, Engineering, Procurement and Finance to gather information, track the quotation pipeline, and keep records for audit and reference. This permanent, full-time role is 39 hours per week; salary is DOE.

Qualifications

• Must understand mechanical engineering concepts and drawings.
• Experience creating technical and commercial quotations.
• Strong attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient with MS Office and web portals.

Responsibilities

• Prepare and issue quotations in response to client enquiries.
• Review technical specs, drawings and commercial requirements.
• Coordinate with Sales, Engineering, Procurement, Finance and others.
• Track quotation pipeline and log client requests to closure.
• Clarify requirements with customers and provide updates.
• Ensure compliance with bid procedures and document control.
• Maintain quotation records and pricing history for audits.
• Monitor deadlines and prioritise workload to meet targets.
• Support sales team with accurate, timely documentation.
• Suggest improvements to quotation processes.

Skills

Mechanical engineering

Engineering drawings

Quotation preparation

Attention to detail

Communication skills

MS Office

Education

College degree preferred

Tools

Web portals

Job description

Proposals Coordinator- Dundee

Responsibilities

• Prepare and issue quotations in response to client enquiries, ensuring accuracy, competitiveness, and alignment with company pricing policies.
• Review technical specifications, drawings, and commercial requirements to ensure all bid elements are understood and addressed.
• Coordinate with internal departments (Sales, Engineering, Procurement, Finance, etc.) to gather necessary information for accurate quote generation.
• Track and manage the quotation pipeline, ensuring all client requests are logged, followed up, and closed out in a timely manner
• Liaise with customers to clarify requirements, respond to follow-up questions, and provide updates on quotation status.
• Ensure compliance with internal procedures for bid preparation, pricing approvals, and document control.
• Maintain records of quotations, pricing history, and client communications for audit and reference purposes.
• Monitor quotation deadlines and prioritise workload to meet customer expectations and sales targets
• Support sales and account management teams by providing accurate, timely, and professional documentation.
• Contribute to continuous improvement by identifying inefficiencies in the quotation process and suggesting or implementing solutions.

Requirements

• Have a technical understanding of mechanical engineering principles.
• Ability to interpret engineering drawings and technical specifications
• Have experience of preparing technical and commercial quotations.
• Demonstrate great attention to detail and the ability to prioritise in a fast-paced environment.
• Have excellent written and verbal communication skills and the ability to source and provide information in a variety of formats.
• Good knowledge of MS Office, and comfortable with web-based portals
• Formal college or university qualifications are preferred, but relevant experience is considered potentially acceptable.

Salary- DOE

Permanent and Full-time

39 hours per week