Proposals Coordinator

KBM Resourcing; Dundee; On-site; GBP 25,000 - 35,000; Full time

Job summary

KBM Resourcing invites applications for a Proposals Coordinator in Dundee. You will prepare and issue quotations in response to client enquiries, ensuring accuracy and alignment with pricing policies.

You will review technical specs, drawings, and commercial requirements, coordinate with Sales, Engineering, Procurement and Finance, and track the quotation pipeline to meet deadlines and sales targets.

Qualifications

• Technical understanding of mechanical engineering principles.
• Ability to interpret engineering drawings and technical specifications.
• Experience in preparing technical and commercial quotations.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to prioritise in a fast-paced environment.
• Proficiency in MS Office and comfortable with web-based portals.

Responsibilities

• Prepare and issue quotations in response to client enquiries.
• Review technical specifications, drawings, and commercial requirements to ensure all bid elements are understood and addressed.
• Coordinate with internal departments to gather information for accurate quote generation.
• Track and manage the quotation pipeline, ensuring all client requests are logged, followed up, and closed out in a timely manner.
• Liaise with customers to clarify requirements and provide updates on quotation status.
• Ensure compliance with bid preparation procedures and document control.
• Maintain records of quotations, pricing history, and client communications for audit and reference.
• Monitor quotation deadlines and prioritise workload to meet customer expectations and sales targets.
• Support sales and account management by providing accurate, timely documentation.
• Suggest process improvements to reduce inefficiencies in quotation handling.

Skills

Mechanical engineering

Engineering drawings

Quotation preparation

Attention to detail

Written & verbal communication

MS Office proficiency

Web portals

Tools

MS Office

Web portals

Job description

Proposals Coordinator- Dundee

Responsibilities

• Prepare and issue quotations in response to client enquiries, ensuring accuracy, competitiveness, and alignment with company pricing policies.
• Review technical specifications, drawings, and commercial requirements to ensure all bid elements are understood and addressed.
• Coordinate with internal departments (Sales, Engineering, Procurement, Finance, etc.) to gather necessary information for accurate quote generation.
• Track and manage the quotation pipeline, ensuring all client requests are logged, followed up, and closed out in a timely manner
• Liaise with customers to clarify requirements, respond to follow-up questions, and provide updates on quotation status.
• Ensure compliance with internal procedures for bid preparation, pricing approvals, and document control.
• Maintain records of quotations, pricing history, and client communications for audit and reference purposes.
• Monitor quotation deadlines and prioritise workload to meet customer expectations and sales targets
• Support sales and account management teams by providing accurate, timely, and professional documentation.
• Contribute to continuous improvement by identifying inefficiencies in the quotation process and suggesting or implementing solutions.

Requirements

• Have a technical understanding of mechanical engineering principles.
• Ability to interpret engineering drawings and technical specifications
• Have experience of preparing technical and commercial quotations.
• Demonstrate great attention to detail and the ability to prioritise in a fast-paced environment.
• Have excellent written and verbal communication skills and the ability to source and provide information in a variety of formats.
• Good knowledge of MS Office, and comfortable with web-based portals
• Formal college or university qualifications are preferred, but relevant experience is considered potentially acceptable.

Salary- DOE

Permanent and Full-time

39 hours per week