Tender Manager

Apollo Engineering Consultants Limited; Aberdeen City; On-site; GBP 50,000 - 80,000; Full time

Job summary

Apollo Engineering Consultants seeks a Tender Manager based in Aberdeen. The successful candidate will lead and coordinate the bid management process for various new business opportunities, ensuring high-quality delivery documentation and compliance with client requirements.

Responsibilities include managing the entire tender process, engaging with technical and commercial teams, and ensuring alignment with company objectives. Ideal candidates will have proven experience in an engineering consultancy or EPC environment.

Qualifications

• Experience in engineering consultancy or EPC industry is essential.
• Strong tender management expertise on medium to large projects is required.
• Excellent communication skills and attention to detail are crucial.

Responsibilities

• Lead and coordinate the bid management process for new business opportunities.
• Accountable for submission of all bids and ensuring compliance with the process.
• Manage deadlines and engage with internal and external stakeholders.

Skills

Experience working in a relevant engineering consultancy/EPC industry

Proven track record in tender management and coordination of medium and large scale projects

Proven communication skills (both written and verbal)

Attention to detail

Time and people management experience

Job description

Tender Manager

Department: Various

Employment Type: Full Time

Location: Aberdeen

Description

• The Tender Manager is responsible for leading and the co-ordination of the bid management process for new business opportunities. They will take responsibility from bid/no-bid stage ensuring the finished delivery documentation is to the highest standard and as per the client requirement.
• They will engage with the engineering, business units, 3rd parties, commercial and contractual teams, delegating to relevant personnel on what is needed to meet deadline requirements.
• Coordinate the technical and commercial aspect of multidisciplinary consultancy and EPC tenders

Key Responsibilities

• Accountable for the submission of all bid/tenders and that the bid process is followed
• Ensuring that timelines for drafting tenders are met and that sufficient time is allowed for review and issue
• Understand keys aspects/drivers for best chances to win proposals.
• Reports to Commercial Director
• Liaison with relevant internal and external stakeholders: commercial, technical and contractual teams
• Manage tender process including:
  • Engagement of client
  • management of bid writing team including technical and commercial teams
  • receipt of Scope of work statement of requirements o clarifications process
  • management and coordination of all technical input o bid writing
  • issue of documentation o Maintaining internal management system (proposal stock)
  • close out (win or lose)
• Set timelines (and monitor schedule) for stage gates
• Analysing tender documents to determine bid/no-bid decisions and develop win strategies
• Work with the commercial team to understand how the win strategy will be demonstrated within the documentation
• Identify commercial and technical risks and how these will be mitigated
• Ensure bids are compliant
• Ensure consistency in the process throughout the different service lines of the business
• Write relevant parts to bids
• Look for improvements with the templates and tracking progress
• Lead feedback sessions for continuous improvements, including lessons learnt
• Any other duties reasonably required by senior management.

Skills, Knowledge and Expertise

• Experience working in a relevant engineering consultancy/EPC industry
• Proven track record in tender management and coordination of medium and large scale projects
• Proven communication skills (both written and verbal) with great attention to detail
• Demonstrable time and people management experience